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How to organize, protect and streamline your inbox with an email alias

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How to organize, protect and streamline your inbox with an email alias

Almost everything you do online asks for your email. If you have been using the same one for a while, chances are hundreds or even thousands of services have it. They send promotional messages, social media alerts, newsletters and more, turning your inbox into complete chaos. You can tame this madness using an email alias.

An email alias helps declutter your inbox by organizing emails based on their purpose. For example, you can create specific aliases for shopping, newsletters or work and set up filters to sort these messages into separate folders automatically. 

Aliases also help manage spam. If an alias starts receiving too many unwanted messages, you can disable it without affecting your main email.

Let’s dive into how to create an email alias on different platforms, including Gmail, Outlook and iCloud. 

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A person setting up an alias email (Kurt “CyberGuy” Knutsson)

How to create an alias using Gmail

Gmail doesn’t allow you to create a completely separate alias, but it offers workarounds using “+ addressing” or by adding dots to your existing email address. However, these methods don’t prevent an unscrupulous sender from seeing your primary address, so exercise caution when using them with untrusted correspondents. Follow the steps below to get started.

Option 1: Create an alias using the ‘plus (+) trick’

Use your existing Gmail address and add a “+” followed by any keyword before “@gmail.com.”

Example: If your email is yourname@gmail.com, you can use:

  • yourname+work@gmail.com
  • yourname+newsletters@gmail.com
  • yourname+shopping@gmail.com

No additional setup is needed, just start using this alias when signing up for services or sharing your email.

Option 2: Create an alias using the ‘dot (.) trick’

Gmail ignores dots (.) in email addresses, so you can create variations of your email:

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Example: If your email is yourname@gmail.com, you can use:

  • your.name@gmail.com
  • y.o.u.r.n.a.m.e@gmail.com
  • yo.urn.ame@gmail.com

All variations will deliver emails to your main inbox automatically.

Setting up an alias on Gmail (Kurt “CyberGuy” Knutsson)

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How to create an alias in Outlook.com

Outlook.com allows you to create additional email addresses (aliases) that are linked to your primary account. Emails sent to an alias will arrive in your primary inbox, and you can send messages using the alias as well.

Example:

If your primary email is johnsmith@outlook.com, you can create an alias like john.smith123@outlook.com. Emails sent to john.smith123@outlook.com will still go to johnsmith@outlook.com, but you can choose to send emails using either address.

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Steps to create an alias:

  • Sign in to your Outlook.com account
  • Click the gear icon in the upper-right corner to open Settings
  • Scroll down and select View all Outlook settings
  • Navigate to Mail
  • Then click Sync email
  • Click Manage or choose a primary alias under Account alias
  • Select Add email and follow the prompts to create your new alias
  • Choose whether to create a new Outlook.com email as an alias or use an existing email (non-Outlook) as an alias
  • Click Add alias to confirm

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Once added, you can send emails using your alias by selecting it in the From field when composing a new message.

Important limitations to note:

  • You can add up to 10 aliases in total
  • There’s a limit of 10 new aliases that can be created in one year
  • You can only add two aliases per week
  • Existing Hotmail, Live, Outlook.com and MSN addresses can’t be added as aliases
  • Aliases can only contain letters, numbers, dots (.), underscores (_) or hyphens (-)
  • It’s no longer possible to create new aliases with @hotmail, @live.com or @msn.com domains

Setting up an alias using Outlook.com (Kurt “CyberGuy” Knutsson)

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How to create an alias using your Apple ID

Apple allows you to create up to three email aliases through iCloud. These aliases can be used for specific purposes, helping you manage your inbox effectively. Here’s how to create one:

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  • Go to icloud.com/mail and sign in to your Apple Account if necessary
  • Click the gear icon at the top of the Mailboxes list, then choose Settings
  • Click Account, then click Add Alias
  • Provide the requested information: Alias address – Enter the text to create your alias (e.g., alias@icloud.com). The alias must contain between three and 20 characters; Label – Assign a label for the alias. Aliases are listed alphabetically by their labels; Full Name – Enter the name that will appear in the From field of emails you send using this alias
  • Click Create to finalize the alias
  • Once created, any email sent to this alias will be forwarded to your primary iCloud email address. For example, if your primary email is yourname@icloud.com and you create an alias shopping@icloud.com, any emails sent to shopping@icloud.com will appear in your yourname@icloud.com inbox. This allows you to use different addresses for different purposes while keeping everything in one place

It’s important to note that you can still create up to three email aliases through iCloud. Remember that while these aliases provide some flexibility, they do not create separate Apple IDs or completely hide your primary iCloud email address.

Setting up an alias using Apple ID (Kurt “CyberGuy” Knutsson)

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Understanding email aliases

While many email providers offer basic alias functionality, most have significant limitations. Gmail’s “+” addressing and dot tricks, Outlook’s linked aliases and Apple’s iCloud aliases all provide some flexibility, but they often fall short of true privacy protection.

For those of you seeking comprehensive email privacy and robust alias management, my No. 1 pick for private and secure email platforms contains no ads, no tracking and powerful privacy features like password-protected email and unlimited disposable email addresses. See my review of the best secure and private email services here.

How to keep scammers out of your inbox

Protecting your inbox from scammers requires a combination of smart practices and proactive tools. Using email aliases is an effective first step. By creating specific aliases for different activities, such as shopping, subscriptions or work, you can track where spam is coming from and deactivate problematic aliases as needed. Below are some other steps to take.

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1. Avoid sharing your primary email address publicly on forums, social media or other platforms to minimize exposure. Most email providers offer robust spam filters, so ensure they are enabled and customize them as needed

2. Invest in personal data removal services. While no service promises to remove all your data from the internet, having a removal service is great if you want to constantly monitor and automate the process of removing your information from hundreds of sites continuously over a longer period of time. Check out my top picks for data removal services here.

3. Enable two-factor authentication on all your email accounts to add an extra layer of security.

4. Be cautious of suspicious links and attachments. Never click on links or download attachments from unknown senders, as these could be phishing attempts.

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5. Use strong antivirus software to protect against potential malware that might come through spam emails. The best way to safeguard yourself from malicious links that install malware, potentially accessing your private information, is to have antivirus software installed on all your devices. This protection can also alert you to phishing emails and ransomware scams, keeping your personal information and digital assets safe. Get my picks for the best 2025 antivirus protection winners for your Windows, Mac, Android and iOS devices.

6. Regularly update your email password and make it strong and unique, avoiding common words or easily guessable combinations. Consider using a password manager to generate and store complex passwords.

These steps will provide a more comprehensive approach to protecting your inbox from scammers and reducing unwanted emails.

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Kurt’s key takeaway

Taking charge of your inbox doesn’t have to be overwhelming. By implementing the tips and tools mentioned above, you’ll create a more secure, efficient and manageable email experience. Whether you’re battling spam or organizing your digital life, email aliases and secure services are great things to put into place.

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Which email platform do you use most often, and how do you organize your messages there? Let us know by writing us at Cyberguy.com/Contact.

For more of my tech tips and security alerts, subscribe to my free CyberGuy Report Newsletter by heading to Cyberguy.com/Newsletter.

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Technology

Amazon’s Echo Hub gets a customizable new look and Ring’s AI features

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Amazon’s Echo Hub gets a customizable new look and Ring’s AI features

Amazon’s rolling out a free software update for Echo Hub devices that gives the home screen a much-needed update to the interface it launched with in 2024. It had already added Alex Plus AI support, but the new interface has a cleaner, fully customizable layout that fits more smart home info and controls on the screen than the previous version.

A small touchscreen tablet on a counter next to some flowers.

The Echo Hub is also getting access to Ring AI’s Video Search feature that lets you use natural language to search through your smart home camera footage, as well as Alexa Plus summaries of detected camera events.

These are the five new features Amazon highlighted for the Echo Hub:

Organize by r …

Read the full story at The Verge.

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Technology

Grandparents are identity theft’s biggest payday

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Grandparents are identity theft’s biggest payday

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The FBI calls it a “distress scam.” It is also known as a grandparent scam. The scam works by making an older adult believe a grandchild is in serious trouble and needs money right away, often before a court date or legal deadline. Victims reported more than $5 million in losses to this type of fraud in 2025. The FBI’s Internet Crime Complaint Center also noted that reported losses likely show only part of what scammers actually stole.

The Federal Trade Commission found in August 2025 that some of the fastest-growing scams targeting older adults use fear and urgency to override good judgment. A caller may claim your bank account was hacked and say you need to move your money immediately to protect it. However, the money does not move to safety. It goes straight to the scammer.

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AI voice-cloning tools have made these scams even more convincing. Scammers can use a birthday video, voicemail or social media clip to mimic a grandchild’s voice. Then they place the call. The voice sounds familiar, the emergency feels real and the request for bail money seems urgent. The FBI counted $352 million in AI-related scam losses among victims 60 and older this past year.

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Scammers are using stolen personal data, AI voice cloning and urgent phone calls to trick grandparents into sending money. (ljubaphoto/Getty Images)

What makes grandparents worth targeting

The same three pieces of data are required for identity verification at most banks, brokerages, pension recordkeepers, and Medicare: date of birth, last four digits of a Social Security number, and a current mailing address. For most people in their sixties and seventies, all of those accounts are open.

Those three fields have turned up in breach after breach. The Conduent Business Services breach pulled names, SSNs, dates of birth, and home addresses for more than 25 million Americans from systems that process Medicaid records and employer health plans. Texas Attorney General Ken Paxton called it the largest data breach in U.S. history in February 2026.

Americans between 65 and 74 held a median net worth of $409,900 in 2022, according to the Federal Reserve’s Survey of Consumer Finances, more than ten times the median for adults under 35. The FBI found average losses of approximately $38,500 per victim among Americans 60 and older in 2025, nearly double the figure for younger filers.

Why elder fraud losses are often underreported

Older adults reported $2.4 billion in fraud losses to the Federal Trade Commission in 2024. However, the FTC’s December 2025 report to Congress estimated that real losses may have reached $81.5 billion that year. Most cases likely went unreported.

That gap makes identity theft harder to stop. A fraudulent wire from a pension account may never alert a bank. A new credit account opened with stolen information may not reach the victim until it appears on a credit report. By then, weeks may have passed since the application was approved.

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Account protections worth setting up

Scammers move fast, so it helps to set up account protections before anything goes wrong. These steps can give banks, brokerage firms and family members more ways to spot trouble early.

1) Add a trusted contact to brokerage accounts

Brokerage accounts have a protection option many account holders never activate: a trusted contact designation. Under FINRA Rule 4512, brokerage firms must ask for a trusted contact when you open or update an account. A trusted contact can be a family member, attorney or accountant. The firm can contact that person if it suspects financial exploitation or cannot reach you. However, that person cannot trade, withdraw funds or view your account balances. FINRA, the SEC and the North American Securities Administrators Association asked investors in August 2025 to contact their firm and add one. You can name more than one trusted contact. You can also change the designation at any time.

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Families can help protect older adults by adding trusted contacts, verifying urgent calls and blocking online Social Security changes. (Kurt “CyberGuy” Knutsson)

2) Ask about holds on suspicious withdrawals

Under FINRA Rule 2165, brokerage firms can place a temporary hold on disbursements when they reasonably believe financial exploitation may be happening. That hold can last up to 55 business days. In January 2026, FINRA proposed extending the window to 145 business days. Ask any firm holding a pension, brokerage or annuity account about its policy on disbursements after an address change.

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3) Verify urgent calls before sending money

When a caller claims a grandchild is in trouble or a federal agent needs immediate action, hang up. Then call back using a number you already have, not the number in the message. The FTC found that 41% of older adults who reported losing $10,000 or more to impersonation scams in 2024 said a phone call was the initial point of contact. That makes one simple habit especially important: verify the story before you act.

4) Block online changes to Social Security

Social Security lets you block electronic and automated telephone access to your account record. Once blocked, no one can change your direct deposit information or mailing address online or through the automated phone system. After that, any changes must go through a live SSA representative at 1-800-772-1213 or a field office visit. FINRA also operates a free Securities Helpline for Seniors at 844-574-3577, Monday through Friday, 9 a.m. to 5 p.m. ET.

Identity theft recovery is harder on your own

Even strong account protections may not catch every scam attempt. That is why identity theft monitoring and recovery support can help families respond faster when personal information gets exposed or misused.

Some identity theft protection services monitor dark web marketplaces, data broker sites and people-search sites for exposed Social Security numbers, addresses and other personal information. If fraud happens, recovery support may help contact creditors, file disputes with the three credit bureaus and organize the documentation needed to restore an identity.

OUTSMART HACKERS WHO ARE OUT TO STEAL YOUR IDENTITY

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Older Americans remain prime targets for identity theft because scammers can exploit exposed Social Security numbers, birth dates and addresses. (Kurt “CyberGuy” Knutsson)

Some plans also include identity theft insurance for eligible recovery costs, such as lost wages and legal fees.

No service prevents every misuse of an older adult’s identity. However, family monitoring and fraud resolution can shorten the time between when theft happens and when you or someone in your family acts on it.

See my tips and best picks on Best Identity Theft Protection at Cyberguy.com

Kurt’s key takeaways

Grandparents have become a prime target because scammers know where the money is and how to create panic fast. A familiar voice, a stolen Social Security number or a fake emergency can turn one phone call into a devastating loss. The best defense starts before the call comes. Add trusted contacts to financial accounts, block online Social Security changes, verify urgent requests through a number you already know and talk openly with family about scam warning signs. Identity theft protection can also help spot exposed personal information and speed up recovery if fraud happens. No family can stop every scam attempt. However, a simple plan can give older adults more time, more backup and a better chance of keeping their money safe.

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Is enough being done to stop scammers from using AI voices and stolen data to target grandparents? Let us know by writing to us at Cyberguy.com

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A warrantless wiretap law is about to expire — but surveillance networks aren’t actually ‘going dark’

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A warrantless wiretap law is about to expire — but surveillance networks aren’t actually ‘going dark’

Congress has failed to pass a three-week extension of Section 702 of the Foreign Intelligence Surveillance Act (FISA), with the House voting 218-198 against reauthorizing the controversial warrantless wiretapping authority through July 2nd. After a short-term extension earlier this year, the spying program now appears set to lapse for at least a week. This is the nightmare scenario FISA’s proponents have been warning about — but it doesn’t actually mean the US has lost its surveillance capabilities.

Proponents of a clean extension claim a lapse will hinder intelligence agencies’ efforts to thwart potential terrorist attacks, with surveillance networks “going dark”. Sen. Tom Cotton (R-AR) stressed the importance of reauthorizing Section 702 ahead of the World Cup. House Speaker Mike Johnson (R-LA) has said even a brief lapse would be disastrous. “Democrats in the Senate are playing political games right now with the lives of Americans,” he told reporters Wednesday. “It’s a very dangerous situation.”

In March, the FISA court recertified surveillance under Section 702 until 2027. The Brennan Center for Justice notes that a lapse won’t allow telecom companies to flout requests to hand over communications information to the NSA and other spy agencies. In 2008, after Yahoo failed to comply with a Section 702 request during a lapse, the FISA court ruled that the directives issued under Section 702 are effective while the certification is in place — even in the event of a lapse.

“The phrase ‘going dark’ is significantly misleading,” Andrea Sawka Fiegl, the senior policy director for media and technology at Common Cause, said on a Tuesday press call. Fiegl added that companies don’t choose whether they participate in surveillance under Section 702. If they don’t comply after being served with a directive, they face fines starting at $250,000 a day.

“The ‘going dark’ framing is basically a pressure tactic designed to strip Congress of its leverage to negotiate reforms by creating this false binary,” Fiegl said. “There is ample time for Congress to consider and pass reforms.”

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Among those reforms are a warrant requirement for queries involving US persons, including so-called “backdoor searches” in which intelligence agencies identify a foreign target with ties to a US person, and then search that person’s communications, thus granting them access to their desired US target. Reformers also want to prohibit intelligence agencies from buying Americans’ data from private brokers to get around warrant requirements.

“Every day that Section 702 is in effect without reforms is a day that Americans’ rights are under threat,” Sen. Ron Wyden (D-OR) said in a statement Wednesday night, after Senate Republicans blocked his request for a five-week extension of Section 702 with new transparency requirements. “If there is going to be an extension of these authorities, there needs to be some guardrails or at least some transparency that would allow Congress and the American people to understand the abuses that have taken place and the need for reforms.”

Though President Donald Trump and Republican leaders in both chambers have called for a clean reauthorization of Section 702, there’s bipartisan appetite for reform — and a handful of Republican holdouts stand in the way of a clean reauthorization. Most Democrats — even some who have supported reauthorization in the past — have objected to a clean extension due to Trump’s appointment of Bill Pulte as acting director of national intelligence.

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