Technology
Two minute tech tricks: Start the year with a clean inbox
Email stinks. OK, it’s not that bad, but I’d much rather get things done in person, in a video meeting or over chat. My rule of thumb: If we get into an email back and forth, I’m calling you instead.
That said, email has its place and you might as well make your inbox as useful as it can be. For me, that starts with my annual ritual: Clearing out all the old mail from the year before. Give it a try.
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The trick is simple: Archive your inbox
You’ll be surprised at how effective this is at giving you back some digital headspace.
Email spoofing consists of scammers forging sender addresses that appears similar to yours, allowing them to bypass spam filters and distribute harmful malware or request money from unsuspecting victims. (CyberGuy.com)
So, what is email archiving? Basically, this keeps a record of everything you’ve sent and received — so you’ll always have a copy of any of your messages and attachments — but they won’t be sitting in your inbox.
Sure, you can file all your emails away into carefully sorted folders, but what are the chances you’re actually going to keep up with that level of organization? Archiving is a great gift to give yourself going into the new year. Plus, it’s an easy New Year’s Resolution to keep. Just click a few buttons, and your life is already easier!
Follow these steps to archive in Gmail
- First, open your Gmail account on a computer and click the Inbox folder on the left.
- Above your emails, there’s an empty checkbox. Click the small arrow next to it, and choose All. This selects only the conversations visible on the screen.
- To select all your emails, click Select all (number) conversations in Inbox. Then, hit the Archive icon (folder with a downward pointing arrow).
Gmail will take some time to process your request. Be patient. You may have to do this step a few times to get everything.
FIVE DUMB TECH SECURITY MISTAKES YOU’RE MAKING
Once you’ve archived a message, you can hit All Mail to the left, right under Inbox and your other email folders to find it. Your best bet is to search by a term you know was in the email or by the sender.
Using Apple Mail? Here’s what to do
- Open the Mail app on your Mac. Look through your inbox or other folders and find those emails you want to stash away. Click on an email to select it, or if you’ve got a bunch, hold down the Command key and click on each one you want to archive.
- Got an ‘Archive’ button (looks like a little box) on the toolbar? Just click that, and you’re golden. No button? No problem. Click ‘Message’ at the top, then choose ‘Archive’ from the dropdown. If you’re all about shortcuts, just hit Control + Command + A and those emails will zip right into your archive.
- Where did they go? Head over to the ‘Archive’ folder. It’s in the sidebar under ‘Mailboxes.’ Got more than one email account? Each one has its own Archive folder.
When you need to find those emails again, just click on that ‘Archive’ folder anytime. All your archived emails are there, ready when you are.
Person holds an iPhone (Fox News Digital)
How to archive emails in Microsoft Outlook
Microsoft Outlook doesn’t put archived messages into a separate folder. Instead, they’ll go straight to a data file you can access whenever you want.
- Select File > Cleanup Tools > Archive, then hit Archive this folder and all subfolders. Choose the folder you want to archive. In this case, your inbox.
- Under Archive items older than, enter your date. For example, you may want to archive everything before 2012. Then, check the box that says Include items with “Do not AutoArchive.” Click OK, and you’re good to go.
You’ll see emails disappear from your inbox and subfolders. Now they’ll be under the Archives heading.
2023: A YEAR OF INNOVATION AND DISRUPTION IN TECH
Your inbox should be clean as a whistle
Now that you know my secret, your inbox is sure to look a whole lot cleaner to start the new year. Worried you missed something? Here’s my tip: If it’s really important, that person will email you again.
As a side note, remember that even if you archive emails, they can be subpoenaed for legal cases. We don’t give legal advice, so it’s best to consult a lawyer if you have any questions about this.
Use Yahoo? I have steps for archiving here on the website.
Email on your laptop (Cyberguy.com)
Keep your tech-know going
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PODCAST PICK: Billionaire doomsday preppers, p*rn copyright trolls & nasty Amazon scam
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Technology
Sony’s AI graphics upscaling for PS5 Pro games is getting a big update tonight
Sony’s upgraded PlayStation Spectral Super Resolution (PSSR) technology is rolling out to several titles on the PS5 Pro, including Cyberpunk 2077, Final Fantasy VII Rebirth, Silent Hill 2, and more. Digital Foundry got a chance to test some of them and found that the “new upscaler delivers the kind of upgrade we were looking for from PS5 Pro.” Problems with shimmering, flickering, and other visual artifacts have been addressed, and they said it now delivers crisper and more consistent in-game graphics.
This is the first upgrade we’ve seen from AMD and Sony’s combined Project Amethyst work on improving the effect of rendering a game at a lower resolution, then using AI trained on graphics to analyze each frame and upscale it, delivering improved quality on the same hardware without reducing the framerate. The upgraded PSSR is included with the latest PS5 system software update, which will start rolling out “in phases” on March 17th at 1AM ET, and Sony says its improvements will also improve AMD’s next FSR update when that rolls out.
Assassin’s Creed Shadows and Cyberpunk 2077 will also get a patch with the PSSR update in the “coming weeks,” while CrimsonDesert will adopt the tech when the game launches on March 19th, according to Sony. You can also toggle the updated tech on or off for PS5 Pro games not on this list that already support PSSR, though Sony notes that “results may vary by title.”
Technology
The email trick that reveals your hidden online accounts
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Most of us have created far more online accounts than we remember. Shopping sites, travel apps, rewards programs, forums and random services all ask for a quick sign-up. At the time, it feels harmless. Years later, those accounts are still sitting online, tied to your email address.
That matters more than you might think. Old accounts increase your digital footprint. They can also expose personal information if a company suffers a data breach. Fortunately, there is a simple way to uncover many of them in just a few minutes. The answer is already sitting in your inbox.
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Your email inbox keeps a hidden record of your accounts
Nearly every website sends a confirmation message when you create an account. That means your inbox quietly becomes a timeline of every service you joined.
11 EASY WAYS TO PROTECT YOUR ONLINE PRIVACY IN 2025
Security experts say reviewing old account confirmation emails is one of the fastest ways to find services you no longer use. (Tempura/Getty Images)
Instead of trying to remember dozens of sites, you can search your email and let those messages reveal the accounts for you. In many cases, people discover accounts they forgot about years ago.
- Old shopping stores
- Unused travel sites
- Rewards programs
- Apps you downloaded once
The list can grow quickly once you start looking.
Step 1: Search your inbox for sign-up emails
Start by opening your email account and using the search bar. Try searching these phrases one at a time:
- Welcome
- Verify your email
- Confirm your account
- Create account
- Thanks for signing up
- Account created
These phrases appear in many sign-up emails. As a result, your inbox will often surface dozens of account confirmations. Scroll through the results and pay attention to the companies that appear. You may spot services you have not thought about in years.
Step 2: Scan the sender names
Next, look closely at the companies sending those messages. Many people quickly find accounts from:
- Old shopping sites
- Rewards programs
- Travel accounts
- Apps and services
Make a short list of accounts you no longer use. Even a few minutes of searching can reveal a surprising number. At this point, you have essentially built a cleanup checklist.
THINK YOUR NEW YEAR’S PRIVACY RESET WORKED? THINK AGAIN
Searching your inbox for common sign-up emails can reveal dozens of forgotten online accounts still tied to your email address. (Rawf8/Getty Images)
Step 3: Log in and delete the accounts
Once you identify a site, visit the official website directly rather than clicking links in old emails. Then look for account settings. Most platforms include an option such as:
- Account Settings
- Delete Account
- Close Account
If you cannot find it, contact the company’s support team and request removal. While it takes a little time, deleting unused accounts reduces the number of places storing your personal information.
Bonus trick: Search for password reset emails
There is another search that often reveals even more accounts. Look for these phrases in your inbox:
- Reset your password
- Password reset request
If those messages appear from a company, it usually means you created an account there at some point. People are often surprised by how many services show up during this search.
Another smart step to shrink your digital footprint
Closing old accounts helps reduce risk. However, your information may still exist in another corner of the internet. Data broker companies collect personal details from apps, websites and public records. They often build profiles that include addresses, phone numbers, browsing habits and more. After removing unused accounts, many people choose to use a data removal service that requests the deletion of those listings. That combination can dramatically reduce the amount of personal information floating around online.
FROM TIKTOK TO TROUBLE: HOW YOUR ONLINE DATA CAN BE WEAPONIZED AGAINST YOU
A quick inbox search using phrases like “Welcome” or “Verify your email” can uncover accounts you created years ago. (Peter Dazeley/Getty Images)
Check out my top picks for data removal services and get a free scan to find out if your personal information is already out on the web by visiting Cyberguy.com.
Get a free scan to find out if your personal information is already out on the web: Cyberguy.com.
Take my quiz: How safe is your online security?
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Kurt’s key takeaways
Digital clutter builds quietly over time. Every sign-up adds another account connected to your email address. The good news is that your inbox already holds the map to many of them. A few quick searches can reveal forgotten accounts that have been sitting online for years. Cleaning them up takes some effort, but the payoff is real. Fewer accounts mean fewer places where your personal information can leak or be exposed. So here is something worth thinking about.
If your inbox reveals dozens of forgotten accounts today, how many companies still have your personal information without you even realizing it? Let us know by writing to us at Cyberguy.com.
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Technology
Aether OS is a computer in a browser built for the AT Protocol
Aether OS puts a full-fledged desktop in your browser that ties directly into the AT Protocol. That means it connects to your Bluesky account and other public records. It offers a pretty full suite of apps, 42 in total, covering text editing, task management, and social media. There’s even a rudimentary tracker for making chiptunes, a DAW, and a video editor.
Of course, part of the appeal is also the cyberpunk good looks that draw obvious inspiration from The Matrix.
Right now, the project is in alpha, and there are a lot of rough edges. Documentation is also basically non-existent. So, if you get stuck trying to use an app, you’re kind of SOL. Oh, and nothing is encrypted or permissioned, so be careful what you store — it’s all publicly visible.
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