Technology
Two minute tech tricks: Start the year with a clean inbox
Email stinks. OK, it’s not that bad, but I’d much rather get things done in person, in a video meeting or over chat. My rule of thumb: If we get into an email back and forth, I’m calling you instead.
That said, email has its place and you might as well make your inbox as useful as it can be. For me, that starts with my annual ritual: Clearing out all the old mail from the year before. Give it a try.
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The trick is simple: Archive your inbox
You’ll be surprised at how effective this is at giving you back some digital headspace.
Email spoofing consists of scammers forging sender addresses that appears similar to yours, allowing them to bypass spam filters and distribute harmful malware or request money from unsuspecting victims. (CyberGuy.com)
So, what is email archiving? Basically, this keeps a record of everything you’ve sent and received — so you’ll always have a copy of any of your messages and attachments — but they won’t be sitting in your inbox.
Sure, you can file all your emails away into carefully sorted folders, but what are the chances you’re actually going to keep up with that level of organization? Archiving is a great gift to give yourself going into the new year. Plus, it’s an easy New Year’s Resolution to keep. Just click a few buttons, and your life is already easier!
Follow these steps to archive in Gmail
- First, open your Gmail account on a computer and click the Inbox folder on the left.
- Above your emails, there’s an empty checkbox. Click the small arrow next to it, and choose All. This selects only the conversations visible on the screen.
- To select all your emails, click Select all (number) conversations in Inbox. Then, hit the Archive icon (folder with a downward pointing arrow).
Gmail will take some time to process your request. Be patient. You may have to do this step a few times to get everything.
FIVE DUMB TECH SECURITY MISTAKES YOU’RE MAKING
Once you’ve archived a message, you can hit All Mail to the left, right under Inbox and your other email folders to find it. Your best bet is to search by a term you know was in the email or by the sender.
Using Apple Mail? Here’s what to do
- Open the Mail app on your Mac. Look through your inbox or other folders and find those emails you want to stash away. Click on an email to select it, or if you’ve got a bunch, hold down the Command key and click on each one you want to archive.
- Got an ‘Archive’ button (looks like a little box) on the toolbar? Just click that, and you’re golden. No button? No problem. Click ‘Message’ at the top, then choose ‘Archive’ from the dropdown. If you’re all about shortcuts, just hit Control + Command + A and those emails will zip right into your archive.
- Where did they go? Head over to the ‘Archive’ folder. It’s in the sidebar under ‘Mailboxes.’ Got more than one email account? Each one has its own Archive folder.
When you need to find those emails again, just click on that ‘Archive’ folder anytime. All your archived emails are there, ready when you are.
Person holds an iPhone (Fox News Digital)
How to archive emails in Microsoft Outlook
Microsoft Outlook doesn’t put archived messages into a separate folder. Instead, they’ll go straight to a data file you can access whenever you want.
- Select File > Cleanup Tools > Archive, then hit Archive this folder and all subfolders. Choose the folder you want to archive. In this case, your inbox.
- Under Archive items older than, enter your date. For example, you may want to archive everything before 2012. Then, check the box that says Include items with “Do not AutoArchive.” Click OK, and you’re good to go.
You’ll see emails disappear from your inbox and subfolders. Now they’ll be under the Archives heading.
2023: A YEAR OF INNOVATION AND DISRUPTION IN TECH
Your inbox should be clean as a whistle
Now that you know my secret, your inbox is sure to look a whole lot cleaner to start the new year. Worried you missed something? Here’s my tip: If it’s really important, that person will email you again.
As a side note, remember that even if you archive emails, they can be subpoenaed for legal cases. We don’t give legal advice, so it’s best to consult a lawyer if you have any questions about this.
Use Yahoo? I have steps for archiving here on the website.
Email on your laptop (Cyberguy.com)
Keep your tech-know going
My popular podcast is called “Kim Komando Today.” It’s a solid 30 minutes of tech news, tips, and callers with tech questions like you from all over the country. Search for it wherever you get your podcasts. For your convenience, hit the link below for a recent episode.
PODCAST PICK: Billionaire doomsday preppers, p*rn copyright trolls & nasty Amazon scam
Plus, my 2024 tech resolutions and ways to have AI help you craft yours. California bans this ultra-weird product from Amazon — and yes, it involves donkeys. Peloton tablet goes obsolete, and I’ve got five tech holiday road trip tips.
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Technology
Nothing’s noise-canceling CMF Buds 2A are down to just $19.99 just for today
It’s not every day you find a decent pair of wireless earbuds with active noise cancellation, a transparency mode, and app support for less than $20, which is why the current lighting deal on the CMF Buds 2A stands out. Now through 11:15PM ET today, April 7th, Nothing’s budget earbuds are available on Amazon in all three colors for just $19.99 ($29 off), which matches their lowest price to date.
For the price, the Buds 2A cover the basics and then some. They deliver decent (albeit a little tinny) sound and 42 decibels of noise cancellation, along with an IP54 rating and a useful transparency mode for staying aware of your surroundings. They also provide a commendable eight hours of battery life per charge with ANC disabled — or up to 35.5 with the included charging case — and feature four onboard mics that leverage Nothing’s noise reduction tech, which helps boost voice call quality. I wouldn’t say voice clarity is their strong suit, though, again, they’re a $20 pair of earbuds.
Like the rest of Nothing’s entry-level earbuds, the 2A also work with the Nothing X app, adding a level of flexibility that’s hard to find at this price. With the app, you can tweak EQ settings, adjust the bass response, switch between ANC modes, or quickly enable multi-device pairing. There’s even a “find my earbuds” feature if you lose them, and you can assign a gesture to trigger your phone’s virtual assistant on the fly, whether that’s Siri or Google Assistant. On top of that, if you’re using a Nothing or CMF phone, you can use your voice to access ChatGPT directly through the earbuds.
Technology
Healthcare data breach hits system storing patient records
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Healthcare data breaches keep coming. Now, CareCloud is the latest to confirm a serious security incident.
The company says hackers accessed one of its systems that stores electronic health records, not confirmed patient records themselves. The intrusion lasted more than eight hours on March 16. That window matters because even a short breach can expose sensitive data at scale.
At this point, there is still uncertainty. CareCloud has not confirmed whether any data was taken or what specific information may be involved. However, the investigation is ongoing, and the company has brought in outside cybersecurity experts.
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HEALTH TECH BREACH EXPOSES 3.4M PATIENT RECORDS
A CareCloud security breach exposed a key healthcare system used by providers nationwide, raising new concerns about whether patient data may have been taken. (Nansan Houn/Getty Images)
What exactly happened inside CareCloud’s systems
CareCloud operates multiple environments where patient records are stored. According to its filing with the U.S. Securities and Exchange Commission, attackers gained access to one of those environments.
Here is what we know so far:
- Unauthorized access began on March 16
- Hackers stayed inside for more than eight hours
- The company restored full system functionality and data access the same day
- The company believes the attackers are no longer inside
CareCloud also says the incident was contained to that single environment and did not impact its other systems or platforms. Even so, the biggest unanswered question remains whether any data left the system. That detail matters because stolen health data often fuels identity theft, insurance fraud and targeted scams.
Why healthcare data is such a valuable target
Healthcare companies sit on a goldmine of personal information. That includes names, Social Security numbers and medical histories. Unlike a credit card, you cannot simply cancel your medical history. We saw the scale of this risk during the Change Healthcare ransomware attack. That breach disrupted systems across the U.S. and delayed care for weeks. It also exposed just how interconnected the healthcare infrastructure has become. CareCloud serves more than 45,000 providers and supports millions of patients. That kind of reach makes any incident more serious.
Where patient data may be stored
CareCloud has not shared full technical details yet. Public records suggest much of its infrastructure relies on Amazon Web Services. Cloud platforms are widely used across healthcare. They offer scale and flexibility. At the same time, they require strict security controls to prevent unauthorized access. It is still unclear how CareCloud separates or backs up data across its systems. That detail could affect how far attackers were able to move once inside. We reached out to CareCloud for a comment, but did not hear back before our deadline.
BANKING TECH DATA BREACH EXPOSES 672K IN RANSOMWARE ATTACK
The latest healthcare cyber incident puts CareCloud in the spotlight as investigators work to determine whether sensitive patient information left the system. (shapecharge/Getty Images)
What this means to you
Even if you have never heard of CareCloud, your doctor might use it. That is how these breaches work. A behind-the-scenes company gets compromised, and patients feel the impact later. Right now, there is no confirmation that patient data was stolen. Still, this is the moment to stay alert. If your information was involved, notifications could come weeks or even months later.
Ways to stay safe from healthcare data breaches
Healthcare breaches can feel out of your control. Still, a few simple habits can make a real difference.
1) Watch your medical statements closely
Check every explanation of benefits and billing statement you receive. Look for charges, prescriptions or visits you do not recognize. Even a small, unfamiliar charge can signal fraud. If something looks off, contact your insurer or provider right away.
2) Set up identity theft monitoring
Health data can be used to open accounts, file fake claims or commit identity theft. Identity Theft companies can monitor personal information like your Social Security number (SSN), phone number and email address, and alert you if it is being sold on the dark web or being used to open an account. They can also assist you in freezing your bank and credit card accounts to prevent further unauthorized use by criminals. The faster you catch it, the easier it is to limit the damage. See my tips and best picks on Best Identity Theft Protection at Cyberguy.com
3) Consider data removal services
Your personal details often end up on data broker sites without your knowledge. That information can be used to target you after a breach. Removing your data from these sites with a data removal service reduces how much scammers can find and use against you. Check out my top picks for data removal services and get a free scan to find out if your personal information is already out on the web by visiting Cyberguy.com
4) Use strong antivirus protection
If you receive emails about medical updates or billing issues, be extra careful. Malicious links and attachments are common after breaches. Strong antivirus software can help detect threats before you click and stop harmful downloads in real time. Get my picks for the best 2026 antivirus protection winners for your Windows, Mac, Android & iOS devices at Cyberguy.com
SSA IMPERSONATION SCAMS ARE GETTING MORE PERSONAL
CareCloud says hackers accessed one of its electronic health record environments for more than eight hours during a March 16 cyber incident now under investigation. (AndreyPopov/Getty Images)
5) Use strong, unique passwords
Secure your patient portals with a password you do not use anywhere else. Reusing passwords makes it easier for attackers to access multiple accounts. A password manager can generate and store strong passwords for you so you do not have to remember them. Check out the best expert-reviewed password managers of 2026 at Cyberguy.com
6) Enable two-factor authentication
Turn on two-factor authentication (2FA) if your provider offers it. This adds a second step, such as a code sent to your phone. Even if someone gets your password, this extra layer can stop them from getting into your account.
7) Be cautious with follow-up scams
After a breach, scammers often pose as healthcare providers or support teams. They may send emails, texts or even call you. Do not click links or share personal details unless you verify the source. When in doubt, go directly to your provider’s official website or call their listed number.
Kurt’s key takeaways
The CareCloud data breach is still unfolding. That uncertainty is part of the problem. Healthcare systems are complex. They rely on multiple vendors, cloud services and interconnected tools. That creates more entry points for attackers. Even when companies respond quickly, the ripple effects can last much longer.
If your most sensitive health data can pass through multiple companies you have never heard of, who should be responsible for keeping it safe? Let us know by writing to us at Cyberguy.com
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Copyright 2026 CyberGuy.com. All rights reserved.
Technology
Gemini is making it faster for distressed users to reach mental health resources
Google says it has updated Gemini to better direct users to get mental health resources during moments of crisis. The change comes as the tech giant faces a wrongful death lawsuit alleging its chatbot “coached” a man to die by suicide, the latest in a string of lawsuits alleging tangible harm from AI products.
When a conversation indicates a user is in a potential crisis related to suicide or self-harm, Gemini already launches a “Help is available” module that directs users to mental health crisis resources, like a suicide hotline or crisis text line. Google says the update — really more of a redesign — will streamline this into a “one-touch” interface that will make it easier for users to get help quickly.
The help module also contains more empathetic responses designed “to encourage people to seek help,” Google says. Once activated, “the option to reach out for professional help will remain clearly available” for the remainder of the conversation.
Google says it engaged with clinical experts for the redesign and is committed to supporting users in crisis. It also announced $30 million in funding globally over the next three years “to help global hotlines.”
Like other leading chatbot providers, Google stressed that Gemini “is not a substitute for professional clinical care, therapy, or crisis support,” but acknowledged many people are using it for health information, including during moments of crisis.
The update comes amid broader scrutiny over how adequate the industry’s safeguards actually are. Reports and investigations, including our probe into the provision of crisis resources, frequently flag cases where chatbots fail vulnerable users, by helping them hide eating disorders or plan shootings. Google often fares better than many rivals in these tests, but is not perfect. Other AI companies, including OpenAI and Anthropic, have also taken steps to improve their detection and support of vulnerable users.
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