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Two minute tech tricks: Start the year with a clean inbox

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Two minute tech tricks: Start the year with a clean inbox

Email stinks. OK, it’s not that bad, but I’d much rather get things done in person, in a video meeting or over chat. My rule of thumb: If we get into an email back and forth, I’m calling you instead.

That said, email has its place and you might as well make your inbox as useful as it can be. For me, that starts with my annual ritual: Clearing out all the old mail from the year before. Give it a try.

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The trick is simple: Archive your inbox

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You’ll be surprised at how effective this is at giving you back some digital headspace.

Email spoofing consists of scammers forging sender addresses that appears similar to yours, allowing them to bypass spam filters and distribute harmful malware or request money from unsuspecting victims. (CyberGuy.com)

So, what is email archiving? Basically, this keeps a record of everything you’ve sent and received — so you’ll always have a copy of any of your messages and attachments — but they won’t be sitting in your inbox.

Sure, you can file all your emails away into carefully sorted folders, but what are the chances you’re actually going to keep up with that level of organization? Archiving is a great gift to give yourself going into the new year. Plus, it’s an easy New Year’s Resolution to keep. Just click a few buttons, and your life is already easier!

Follow these steps to archive in Gmail

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  • First, open your Gmail account on a computer and click the Inbox folder on the left.
  • Above your emails, there’s an empty checkbox. Click the small arrow next to it, and choose All. This selects only the conversations visible on the screen.
  • To select all your emails, click Select all (number) conversations in Inbox. Then, hit the Archive icon (folder with a downward pointing arrow).

Gmail will take some time to process your request. Be patient. You may have to do this step a few times to get everything.

FIVE DUMB TECH SECURITY MISTAKES YOU’RE MAKING

Once you’ve archived a message, you can hit All Mail to the left, right under Inbox and your other email folders to find it. Your best bet is to search by a term you know was in the email or by the sender.

Using Apple Mail? Here’s what to do

  • Open the Mail app on your Mac. Look through your inbox or other folders and find those emails you want to stash away. Click on an email to select it, or if you’ve got a bunch, hold down the Command key and click on each one you want to archive.
  • Got an ‘Archive’ button (looks like a little box) on the toolbar? Just click that, and you’re golden. No button? No problem. Click ‘Message’ at the top, then choose ‘Archive’ from the dropdown. If you’re all about shortcuts, just hit Control + Command + A and those emails will zip right into your archive.
  • Where did they go? Head over to the ‘Archive’ folder. It’s in the sidebar under ‘Mailboxes.’ Got more than one email account? Each one has its own Archive folder.

When you need to find those emails again, just click on that ‘Archive’ folder anytime. All your archived emails are there, ready when you are.

Person holds an iPhone (Fox News Digital)

How to archive emails in Microsoft Outlook

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Microsoft Outlook doesn’t put archived messages into a separate folder. Instead, they’ll go straight to a data file you can access whenever you want.

  • Select File > Cleanup Tools > Archive, then hit Archive this folder and all subfolders. Choose the folder you want to archive. In this case, your inbox.
  • Under Archive items older than, enter your date. For example, you may want to archive everything before 2012. Then, check the box that says Include items with “Do not AutoArchive.” Click OK, and you’re good to go.

You’ll see emails disappear from your inbox and subfolders. Now they’ll be under the Archives heading.

2023: A YEAR OF INNOVATION AND DISRUPTION IN TECH

Your inbox should be clean as a whistle

Now that you know my secret, your inbox is sure to look a whole lot cleaner to start the new year. Worried you missed something? Here’s my tip: If it’s really important, that person will email you again.

As a side note, remember that even if you archive emails, they can be subpoenaed for legal cases. We don’t give legal advice, so it’s best to consult a lawyer if you have any questions about this. 

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Use Yahoo? I have steps for archiving here on the website.

Email on your laptop (Cyberguy.com)

Keep your tech-know going 

My popular podcast is called “Kim Komando Today.” It’s a solid 30 minutes of tech news, tips, and callers with tech questions like you from all over the country. Search for it wherever you get your podcasts. For your convenience, hit the link below for a recent episode.

PODCAST PICK: Billionaire doomsday preppers, p*rn copyright trolls & nasty Amazon scam

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Plus, my 2024 tech resolutions and ways to have AI help you craft yours. California bans this ultra-weird product from Amazon — and yes, it involves donkeys. Peloton tablet goes obsolete, and I’ve got five tech holiday road trip tips.

Check out my podcast “Kim Komando Today” on Apple, Google Podcasts, Spotify, or your favorite podcast player.

Listen to the podcast here or wherever you get your podcasts. Just search for my last name, “Komando.”

Sound like a tech pro, even if you’re not! Award-winning popular host Kim Komando is your secret weapon. Listen on 425+ radio stations or get the podcast. And join over 400,000 people who get her free 5-minute daily email newsletter.

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Technology

Tax season scams surge as filing confusion grows

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Tax season scams surge as filing confusion grows

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Tax season already brings stress. In 2026, it brings added confusion. Changes to tax filing programs and the discontinuation of the free government-run filing system have left many taxpayers unsure about what is legitimate. That uncertainty has created an opening for scammers who move quickly when people hesitate. 

“Every tax season we see scammers ramp up their activity, and with likely confusion now that the free government-run filing system is discontinued, we’re sure scammers will take advantage,” said Lynette Owens, vice president of consumer marketing and education at Trend Micro.

In past years, scammers have leaned heavily on impersonation. Fake IRS emails promising refunds, text messages claiming accounts have been flagged under new rules and fraudulent tax help offers that promise faster returns continue to circulate, Owens said. As February begins, many taxpayers feel pressure to file quickly. That urgency creates the perfect conditions for fraud.

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WHY SCAMMERS OPEN BANK ACCOUNTS IN YOUR NAME

Scam emails often pose as IRS notices and demand immediate action to protect a refund. The IRS does not contact taxpayers this way. (Kurt “CyberGuy” Knutsson)

Why scammers thrive when tax rules feel unclear

Uncertainty is one of the most effective tools scammers have. When taxpayers are unsure how filing rules work or whether a message is legitimate, criminals step in with communications designed to sound official and helpful. The goal is not clarity. It is speed.

“Scammers aim to create a heightened sense of anxiety among the people they are targeting,” Owens said. “When taxpayers don’t feel confident about what’s real, whether it’s new filing options, eligibility rules or program updates, criminals step in with messages that sound official and helpful.” They often pose as the IRS, a tax prep service, or even government support. Once trust is established, the message quickly turns transactional, asking for clicks, personal data or payments.

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The most common IRS impersonation scams right now

While the delivery methods change, the core message rarely does. Something is wrong, and it must be fixed immediately. 

“The most common tactic we’re seeing is fake refund or account alert messages that claim something is wrong and demand immediate action,” Owens said. Other scams go a step further. Some direct victims to fake IRS login pages designed to steal credentials.

Others promote fraudulent tax assistance, presenting themselves as government-backed or low-cost help in order to collect personal and financial information. These scams arrive by email, text message, phone calls and fake websites. Many are polished enough to appear legitimate at first glance.

Why phrases like new rules and urgent issues work

Language plays a central role in tax scams. Phrases such as new rules or urgent account issues are designed to trigger panic before logic has a chance to catch up. They suggest the recipient has missed something important or risks losing money.

“Those phrases work because they can trigger panic and urgency, and people are more likely to react emotionally than logically,” Owens said. “New rules suggest you may have missed something important, and an urgent account issue creates fear of penalties, delays or losing a refund.” 

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The safest response is to pause. Do not click links, reply to messages or call phone numbers included in the alert. Instead, go directly to a trusted source like IRS.gov using your own browser.

A real tax scam message that looks legitimate

Many tax scams follow a familiar structure. A common example reads: “IRS Notice: Your tax refund is on hold due to a filing discrepancy under updated 2026 rules. Verify your identity now to avoid delays.” 

At first glance, messages like this may appear credible. They often include official-looking logos, reference numbers and links that resemble real government pages.

“It may include a convincing IRS-style logo, a case number and a link that looks legitimate at a glance,” Owens said. “But the red flags are usually the same.” The message pressures immediate action, directs users to non-government websites, and requests sensitive information such as Social Security numbers, bank details or login credentials.

HOW TO STOP IMPOSTOR BANK SCAMS BEFORE THEY DRAIN YOUR WALLET

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Fake IRS alerts use urgent language like “account issue” or “new rules” to trigger panic. Scammers rely on fear to push quick decisions. (Kurt “CyberGuy” Knutsson)

What happens after someone falls for a tax scam?

The damage rarely ends with a single click. 

“The most serious consequences are identity theft and financial loss,” Owens said. “Once scammers have personal information, they can file fraudulent tax returns, steal refunds, open credit accounts and access bank funds.”

Victims often spend months working to recover lost money, repair credit damage and restore their identities.

How the IRS really communicates with taxpayers

Despite repeated warnings, many people still believe the IRS might email or text them. 

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“A legitimate tax service or the IRS won’t reach out unexpectedly by email, text or social media, and they won’t pressure you to act immediately,” Owens said.

Scam messages often share the same warning signs. They sound urgent, include links or attachments and ask for sensitive information right away. If a message creates panic or demands fast action, that alone is reason to be skeptical. The IRS primarily communicates by official mail. Unexpected digital contact should always raise concern.

What to watch for next as scams evolve

Tax scams continue to grow more sophisticated each year. 

“Taxpayers should watch for scams that feel more real than ever,” Owens said. “That includes highly polished phishing emails, refund texts designed for quick mobile clicks, fake tax help ads and cloned websites that mimic real IRS or tax prep portals.”

The biggest mistake people still make is treating an unexpected tax message like an emergency. 

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“In tax season, speed is the scammer’s advantage,” Owens said. “Taking 30 seconds to double-check the source can prevent months of financial and identity damage.”

What to do if you clicked or responded by mistake

If someone realizes too late that a message was fraudulent, fast action can limit the damage. 

“First, stop engaging immediately,” Owens said. “Don’t click links, download attachments or reply.”

Next, report the incident. Forward phishing emails to phishing@irs.gov and file a report at reportfraud.ftc.gov.

After that, monitor financial accounts closely, change passwords and consider placing a fraud alert or credit freeze if necessary.

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To learn more about how to do this, go to Cyberguy.com and search “How to freeze your credit.” 

SCAMMERS TARGET RETIREES AS MAJOR 401(K) RULE CHANGES LOOM FOR 2026 TAX YEAR AHEAD NATIONWIDE

Tax scammers target personal and financial data to steal refunds or commit identity theft. (Kurt “CyberGuy” Knutsson)

Ways to stay safe during tax season

Scammers count on rushed decisions. The good news is that a few smart habits can dramatically lower your risk.

1) Slow down before responding to tax messages

Urgency is the scammer’s favorite tool. Messages that demand immediate action aim to short-circuit your judgment. 

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“Scammers rely on fear, urgency or false promises, especially during tax season,” Owens said. “It’s important to slow down, verify information through official channels, and use trusted security tools.” If a message pressures you to act fast, stop. Take a breath before doing anything else.

2) Verify filing changes through official IRS channels

Scam messages often reference new rules, updated policies or eligibility changes. That language sounds credible when filing programs shift. Always confirm changes by typing IRS.gov directly into your browser or signing in to your trusted tax provider account. Never rely on links or phone numbers included in a message.

3) Protect tax accounts with strong credentials

Tax portals hold valuable personal and financial data. Weak passwords make them easy targets. Use strong and unique passwords for every tax-related account. A password manager can help generate and store secure credentials without relying on memory.

Next, see if your email has been exposed in past breaches. Our #1 password manager (see Cyberguy.com) pick includes a built-in breach scanner that checks whether your email address or passwords have appeared in known leaks. If you discover a match, immediately change any reused passwords and secure those accounts with new, unique credentials.

Check out the best expert-reviewed password managers of 2026 at Cyberguy.com

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4) Watch for pressure tactics and refund promises

Scammers know refunds motivate quick action. Messages claiming your refund is waiting, delayed or at risk often signal fraud. Be cautious of promises like faster refunds, guaranteed results or special access to government-backed assistance. Legitimate services do not operate that way.

5) Avoid links and secure your devices with strong antivirus software 

Clicking a single link can expose login credentials or install malware. Do not click on links in unexpected tax messages. Also, use strong antivirus software to help block malicious sites and detect threats before damage occurs.

The best way to safeguard yourself from malicious links that install malware, potentially accessing your private information, is to have strong antivirus software installed on all your devices. This protection can also alert you to phishing emails and ransomware scams, keeping your personal information and digital assets safe.

Get my picks for the best 2026 antivirus protection winners for your Windows, Mac, Android & iOS devices at Cyberguy.com

6) Reduce your digital footprint

Personal data fuels tax scams. The more information criminals can find online, the easier impersonation becomes. Using a data removal service can help limit exposed personal details across data broker sites. Less data means fewer opportunities for scammers to exploit your identity.

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While no service can guarantee the complete removal of your data from the internet, a data removal service is really a smart choice. They aren’t cheap, and neither is your privacy. These services do all the work for you by actively monitoring and systematically erasing your personal information from hundreds of websites. It’s what gives me peace of mind and has proven to be the most effective way to erase your personal data from the internet. By limiting the information available, you reduce the risk of scammers cross-referencing data from breaches with information they might find on the dark web, making it harder for them to target you.

Check out my top picks for data removal services and get a free scan to find out if your personal information is already out on the web by visiting Cyberguy.com

Get a free scan to find out if your personal information is already out on the web: Cyberguy.com

Kurt’s key takeaways

Tax season pressure makes even cautious people vulnerable. In 2026, filing confusion adds fuel to the fire. Scammers know this and design messages to look official, urgent and helpful. Pausing, verifying and trusting official sources remains the strongest defense. When something feels rushed, it is usually for a reason.

Have you received a suspicious IRS message this tax season, and what made you question whether it was real? Let us know by writing to us at Cyberguy.com

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Copyright 2026 CyberGuy.com.  All rights reserved.

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Bill Gates says accusations contained in Epstein files are ‘absolutely absurd’

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Bill Gates says accusations contained in Epstein files are ‘absolutely absurd’

Reports of Bill Gates’ connections with Jeffrey Epstein grow more lurid with each dump of documents from the Department of Justice. The latest includes somewhat confusing emails that Epstein may have been drafting on behalf of someone named Boris, who worked at the Bill & Melinda Gates Foundation. The messages claim that Bill contracted an STD and wanted to “surreptitiously” give Melinda antibiotics. It also claims that Bill had “trysts” with married women and “Russian girls.”

“These claims are absolutely absurd and completely false. The only thing these documents demonstrate is Epstein’s frustration that he did not have an ongoing relationship with Gates and the lengths he would go to entrap and defame.”

It’s unclear who the Boris referenced in the emails is, or if the messages were ever sent to anyone. Only Epstein is listed in the to and from fields.

Gates’ relationship with Epstein has become a major issue for the billionaire philanthropist. He initially downplayed his connections, but documents have suggested the two were closer than Gates admitted. He has repeatedly denied associating with Epstein outside of fundraising and philanthropic efforts and said their meetings were a “huge mistake.” However, Melinda Gates has stated that Bill’s association with Epstein played a role in her decision to file for divorce.

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AI wearable helps stroke survivors speak again

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AI wearable helps stroke survivors speak again

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Losing the ability to speak clearly after a stroke can feel devastating. For many survivors, the words are still there in their minds, but their bodies will not cooperate. Speech becomes slow, unclear or fragmented. This condition, known as dysarthria, affects nearly half of all stroke survivors and can make everyday communication exhausting. Now, researchers believe they may have found a better way forward. Scientists at the University of Cambridge have developed a wearable device called Revoice. It is designed to help people with post-stroke speech impairment communicate naturally again without surgery or brain implants.

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FULLY IMPLANTABLE BRAIN CHIP AIMS TO RESTORE REAL SPEECH

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A soft, flexible choker like this houses Revoice’s sensors, which read subtle throat vibrations to help reconstruct speech in real time. (University of Cambridge)

Why dysarthria makes recovery so hard

Dysarthria is a physical speech disorder. A stroke can weaken the muscles in the face, mouth and vocal cords. As a result, speech may sound slurred, slow or incomplete. Many people can only say a few words at a time, even though they know exactly what they want to say. According to professor Luigi Occhipinti, that disconnect creates deep frustration. Stroke survivors often work with speech therapists using repetitive drills. These exercises help over time, but open-ended conversation remains difficult. Recovery can take months or even longer, which leaves patients struggling during daily interactions with family, caregivers and doctors.

How the Revoice device works

Revoice takes a very different approach. Instead of asking users to type, track their eyes or rely on implants, the device reads subtle physical signals from the throat and neck. It looks like a soft, flexible choker made from breathable, washable fabric. Inside are ultra-sensitive textile strain sensors and a small wireless circuit board. When a user silently mouths words, the sensors detect tiny vibrations in the throat muscles. At the same time, the device measures pulse signals in the neck to estimate emotional state.

Those signals are processed by two artificial intelligence (AI) agents:

  • One reconstructs words from mouthed speech
  • The other interprets emotion and context to build complete sentences

Together, they allow Revoice to turn a few mouthed words into fluent speech in real time.

ELON MUSK SHARES PLAN TO MASS-PRODUCE BRAIN IMPLANTS FOR PARALYSIS, NEUROLOGICAL DISEASE

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This diagram shows how Revoice combines throat muscle signals and pulse data with AI to turn silently mouthed words into full, expressive sentences in real time. (University of Cambridge)

Why this AI approach is different

Earlier silent speech systems had serious limits. Many were tested only on healthy volunteers. Others forced users to pause for several seconds between words, which made the conversation feel unnatural. Revoice avoids those delays. It uses an AI-driven throat sensor system paired with a lightweight language model. Because the model runs efficiently, it uses very little power and delivers near-instant responses. The device is powered by a 1,800 mWh battery, which researchers expect will last a full day on a single charge.

What early trials revealed

After refining the system with healthy participants, researchers tested Revoice with five stroke patients who had dysarthria.

The results were striking:

  • Word error rate: 4.2%
  • Sentence error rate: 2.9%

In one example, a patient mouthed the phrase “We go hospital.” Revoice expanded it into a complete sentence that reflected urgency and frustration, based on emotional signals and context. Participants reported a 55% increase in satisfaction and said the device helped them communicate as fluently as they did before their stroke.

PARALYZED MAN WALKS AGAIN AFTER EXPERIMENTAL DRUG TRIAL TRIGGERS REMARKABLE RECOVERY

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This figure breaks down the Revoice hardware and AI pipeline, showing how strain sensors, wireless electronics, and emotion decoding work together to reconstruct natural speech. (University of Cambridge)

Beyond stroke recovery

Researchers believe Revoice could also help people with Parkinson’s disease and motor neuron disease. Because the device is comfortable, washable, and designed for daily wear, it could fit into real-world routines rather than being confined to clinics. Before that can happen, larger clinical trials are required. The research team plans to begin broader studies with native English-speaking patients and hopes to expand the system to support multiple languages and a wider range of emotional expressions. The findings were published in the journal Nature Communications.

What this means for you

If you or someone you care for has experienced a stroke, this research points to a major shift in recovery tools. Revoice suggests that speech assistance does not need to be invasive to be effective. A wearable solution could support communication during the most difficult months of rehabilitation, when confidence and independence often suffer the most. It may also reduce stress for caregivers who struggle to understand incomplete or unclear speech. Clear communication can improve medical care, emotional well-being and daily decision-making.

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Think your devices and data are truly protected? Take this quick quiz to see where your digital habits stand. From passwords to Wi-Fi settings, you’ll get a personalized breakdown of what you’re doing right and what needs improvement. Take my Quiz here: Cyberguy.com

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Kurt’s key takeaways

Communication is tied closely to dignity and independence. For stroke survivors, losing that ability can be one of the hardest parts of recovery. Revoice shows how artificial intelligence and wearable tech can work together to restore something deeply human. While it is still early, this device represents a meaningful step toward making recovery feel less isolating and more hopeful.

If a simple wearable could help restore natural speech, should it become a standard part of stroke rehabilitation? Let us know by writing to us at Cyberguy.com

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