Technology
Secure your sensitive files by password-protecting your documents
One of the benefits of online file sharing and cloud storage services is the ability to share documents and files with friends, family, or colleagues easily. But with it being so easy, how do you protect your files when they are shared?
Below are ways to password-protect your files or folders on the top cloud and file-sharing platforms, including Microsoft Word, OneDrive, Google Drive and Dropbox.
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How to password-protect a document in Microsoft Word
You can password-protect individual Word documents using the steps below.
- Open your document by clicking your file on your computer
- Go to and click File
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- Click Encrypt with Password
- Input a password
- Input the same password to confirm
- Click OK
- Save the file
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How to password-protect a Google Drive folder
Unlike other file-sharing and cloud storage services, Google Drive doesn’t have password-protected file sharing. Instead, you can use different settings to restrict access to each Google Drive folder using the steps below:
- Go to the Google Drive home screen on your desktop
- Find the folder or file you want to protect, and right-click that folder or file
- Select Share in the subfolder
- Add the email address of the person you’d like to share the folder or file
- In the drop-menu next to where you enter the email address, select the access level you’d like to grant: Viewer, Commenter or Editor
- You can either share a link to the folder by clicking the hyperlink icon or write a message and send an invitation to the addressee’s email by clicking Send.
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How to password-protect a shared folder on Dropbox
Unfortunately, you must upgrade from their free service to Dropbox Essentials to have access to link settings such as password protection. You can
- Log in to your Dropbox account
- Right-click on the file you want to share
- Select Copy Link
- Under the link, click Manage
- Click Link settings
- In the drop-down menu, select Only People Invited
- Click Copy link to share or enter the email address you want to share the file with and select Share file
How to password-protect a folder in OneDrive
Unlike the other file-sharing and cloud storage services, OneDrive doesn’t have password-protected file sharing. Instead, you can use different settings to restrict access to each OneDrive folder using the steps below.
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- Log into your OneDrive account
- Right-click on the file you want to share
- Select Share
- In the pop-up window, click the gear shift icon
- Select People you choose
- Under More Settings, select the level of access in the drop-down
- Click Apply
- Type in the email address of the person you want to give access and click Copy link or select Send
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Implement zero-knowledge encryption
One of the most robust security measures for cloud storage is implementing zero-knowledge encryption. This approach ensures that your data is encrypted before it leaves your device, and only you possess the encryption keys. Even the cloud storage provider cannot access or decrypt your files, providing an additional layer of protection against potential data breaches or unauthorized access.
Zero-knowledge encryption achieves true end-to-end encryption, where your files remain encrypted during transfer, storage, and retrieval. This eliminates the risk of your sensitive data being exposed, even if the cloud provider’s systems are compromised.
To implement zero-knowledge encryption, you can use third-party encryption tools or services that integrate with your cloud storage provider. These tools encrypt your files locally before uploading them to the cloud, ensuring that your data remains private and secure.
By incorporating zero-knowledge encryption into your cloud storage strategy, you can significantly enhance the security and privacy of your personal data, providing an additional layer of protection against potential threats and unauthorized access.
Have strong antivirus software
Securing your cloud storage starts with protecting the devices you use to access it. Malware infections on your computer, smartphone, or tablet can potentially compromise your login credentials and expose your cloud data.
It’s crucial to use a reputable and up-to-date antivirus solution on all your devices. Make sure to keep your antivirus software and operating systems updated with the latest security patches to mitigate emerging threats.
Additionally, be cautious when downloading files or clicking on links, even from trusted sources, as they may contain malicious code that can infect your device and jeopardize your cloud storage security.
The best way to protect yourself from clicking malicious links that install malware that may get access to your private information is to have antivirus protection installed on all your devices. This can also alert you of any phishing emails or ransomware scams. Get my picks for the best 2024 antivirus protection winners for your Windows, Mac, Android & iOS devices.
Enable two-factor authentication
Most cloud storage providers offer an additional security feature called two-factor authentication (2FA). This adds an extra layer of protection by requiring a second form of verification, such as a code sent to your phone or an authenticator app, in addition to your password when logging in.
Enabling 2FA ensures that even if your password is compromised, unauthorized parties cannot access your cloud storage without the second factor. This significantly reduces the risk of account takeovers and unauthorized access to your files.
To set up 2FA, follow the instructions provided by your cloud storage provider in their security settings. It’s a simple yet effective way to enhance the security of your cloud storage accounts.
Limit sensitive data in the cloud
While cloud storage offers convenience and accessibility, it’s advisable to be selective about the type of data you store in the cloud. Avoid storing critical personal or financial information, legal documents, or proprietary business data in cloud storage services.
Instead, keep such sensitive files on secure local or offline storage solutions, such as encrypted external hard drives or secure network-attached storage devices. This minimizes the risk of exposing your most sensitive data in the event of a cloud storage breach or unauthorized access.
By following these additional security measures alongside the password protection methods and zero-knowledge encryption techniques outlined earlier, you can significantly enhance the overall security and privacy of your data in cloud storage services.
Kurt’s key takeaways
Sharing files and folders on Cloud and File Sharing services can make life a lot easier as you can share with others on the go. But keeping these files safe is also important since they are so accessible. While not all files can be password protected on every platform, each platform has ways to protect your files and folders by restricting access.
Have you ever experienced a security issue with your online files? Let us know by writing us at Cyberguy.com/Contact.
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Answers to the most asked CyberGuy questions:
Copyright 2024 CyberGuy.com. All rights reserved.
Technology
Sunday Ticket jury orders NFL to pay fans $4.7 billion in damages
The NFL has been hit with a $4.7 billion verdict in a class action antitrust lawsuit filed on behalf of residential and commercial customers who paid for its Sunday Ticket package on DirecTV from 2011 through 2022.
Originally filed in 2015 by the Mucky Duck sports bar, the lawsuit claimed that the league and its teams had conspired to give DirecTV an illegal monopoly on out-of-market games until YouTube took it over, starting with the 2023 season. The plaintiffs noted that other leagues distributed live, out-of-market games through multiple providers instead of just one exclusive partner like the NFL and argued during the case that the setup not only inflated the price of Sunday Ticket but also forced viewers to pay for games during weeks when their preferred team wasn’t playing.
Courthouse News reports that during the trial, evidence showed that the NFL turned down bids for the package that would’ve made the offer cheaper, more flexible, and available to millions of additional customers. Before YouTube snagged the exclusive package that it now sells for $349 per year, the report says that an email from the NFL’s chief media and business officer showed ESPN proposed offering Sunday Ticket for $70 per year and allowing fans to buy a package for just one team.
After a three-week trial, ESPN reports the jury deliberated for almost five hours before reaching the decision. They awarded $96 million in damages to the bars and restaurants and $4.7 billion to customers, according to USA Today, which, if it stands, could be tripled under federal law.
A statement from the NFL given to multiple media outlets said the league would appeal the decision. Front Office Sports reports that US District Court Judge Philip S. Gutierrez, who dismissed the case in 2019 but later ruled it could proceed as a class action, could still throw out the verdict, and post-trial motions are set for a hearing on July 31st.
Technology
2 bulletproof steps to hack-proof your Mac
In today’s digital landscape, where cyberthreats lurk around every corner, safeguarding your personal data and maintaining privacy have become paramount.
Your Mac houses a wealth of sensitive information, making it a prime target for malicious actors.
Securing your device with a robust password and leveraging the convenience of biometric authentication like Touch ID is no longer an option but a necessity. Here are steps to fortify your Mac’s defenses, ensuring your computer remains impregnable against prying eyes and unauthorized access.
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How to add a password to your Mac
- In the top left corner of your Mac, click on the Apple logo
- Then, go to System Settings
- Click on Users & Groups in the sidebar
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- Then click the Info button next to your username on the right
- Click Change
- Next, enter your current password in the “Old Password” field
- Enter your New Password in the “New Password” field
- If you need help choosing a secure password, click the key button next to “New Password”
- Enter a hint to help you remember it
- Enter the new password again in the “Verify” field
- Then click Change Password
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How to set up your Touch ID (if available)
On some Macs, you can also use biometric data to unlock your device with Touch ID. Here’s how to set it up:
- In the top left corner, click on the Apple logo
- Then click System Settings
- Scroll down and click on Touch ID & Password from the sidebar
- Then input your password when prompted
- Follow the on-screen directions, repeatedly resting and lifting your finger on the Touch ID sensor. The location of the Touch ID sensor may vary depending on your Mac model; it’s typically found in the top right corner of the keyboard or near the keyboard on newer models.
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Use strong and unique passwords
Create strong passwords for your accounts and devices, and avoid using the same password for multiple online accounts. Consider using a password manager to securely store and generate complex passwords. It will help you to create unique and difficult-to-crack passwords that a hacker could never guess.
Second, it also keeps track of all your passwords in one place and fills passwords in for you when you’re logging into an account so that you never have to remember them yourself. The fewer passwords you remember, the less likely you will be to reuse them for your accounts.
What qualities should I look for in a password manager?
When it comes to choosing the best password manager for you, here are some of my top tips.
- Deploys secure
- Works seamlessly across all of your devices
- Creates unique complicated passwords that are different for every account
- Automatically populates login and password fields for apps and sites you revisit
- Has a browser extension for all browsers you use to automatically insert passwords for you
- Allows a fail-safe in case the primary password is ever lost or forgotten
- Checks that your existing passwords remain safe and alerts you if ever compromised
- Uses two-factor authentication security
Get more details about my best expert-reviewed password managers of 2024 here.
Kurt’s key takeaways
Keeping your operating system and software up to date is also crucial for protecting against the latest security threats. By implementing a strong password and enabling Touch ID (if available), you’ll significantly enhance the security of your Mac and safeguard your personal data from unauthorized access.
What are your biggest concerns when it comes to protecting your digital footprint and personal data online? Have you encountered any particularly egregious violations of privacy or fallen victim to cyberthreats? Let us know by writing us at Cyberguy.com/Contact.
For more of my tech tips and security alerts, subscribe to my free CyberGuy Report Newsletter by heading to Cyberguy.com/Newsletter.
Ask Kurt a question or let us know what stories you’d like us to cover,
Follow Kurt on his social channels
Answers to the most asked CyberGuy questions:
Copyright 2024 CyberGuy.com. All rights reserved.
Technology
These smart binoculars can identify thousands of stars and over a million landmarks
Unistellar’s new Envision binoculars bring smart functionality similar to Swarovski’s Optik AX Visio binoculars announced earlier this year. But instead of recognizing birds and animals, the Envision will use AR to identify and label over a million unique landmarks including mountains and trails and more than 200,000 objects in the night sky.
The French company launched a decade ago with smart telescopes that automate the process of finding and photographing objects like stars and planets. It’s now squeezing that technology into a pair of binoculars featuring 50mm lenses from Nikon upgraded with an augmented reality projection system that overlays contextual information about what’s being viewed in real time.
It’s innovative, but Unistellar will be relying on a crowdfunding campaign to help create its first prototypes next year, and delivery to backers isn’t expected until late 2025.
The Envision binoculars connect to a smartphone over Bluetooth and use that device’s GPS and other sensors to determine where a user is located. With the help of an app, the smartphone also feeds the binoculars info from an online database featuring “millions of cartographic items, including mountains, hills, trails, landmarks, water sources, stars, galaxies, and other celestial objects.” For those headed to remote locations with limited connectivity, they’ll need to download offline maps and data ahead of time.
Battery life is rated at five hours of use or “1,000 binocular engagements per charge.” But when the battery dies, the Envision will continue to function as regular binoculars.
In addition to serving as a handheld tour guide, Unistellar is promising another handy feature: one person can lock onto something they’re looking at and then pass the binoculars to someone else, who will see directional indicators guiding them to that same target.
Unistellar is bringing the Envision binoculars to consumers through a crowdfunded Kickstarter campaign that’s still over $1 million shy of its funding goal. Early bird backers can preorder a pair for $699, which is a significant discount over the expected $1,199 retail pricing (and much cheaper than the $4,799 Swarovski smart binoculars), but delivery for the earliest backers isn’t expected until November 2025.
There’s always a risk when backing a crowdfunded product, even one from a company like Unistellar that’s already delivered several successful devices. But the company isn’t expecting to have its first industrial prototypes of the Envision binoculars until January 2025. Despite a solid track record so far, it might be a good idea to wait until next year to see how these pan out.
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