Records Management Policy | Admissions & Records

On the College of Nevada, Reno, the Registrar oversees the Admissions and Data division that serves because the custodian of institutional educational information of pupil admissions, enrollment, and commencement. The College follows the Nevada System of Increased Training’s Document Retention Coverage based mostly on AACRAO (American Affiliation of Collegiate Registrars and Admissions Officers) and FERPA (Household Academic Rights and Privateness Act). College particular insurance policies can be found within the College Administrative Handbook.

Procedures

Pupil information

• Digital paperwork: All college students have an digital file within the hosted OnBase doc administration system. Inside every file, acquired paperwork are retained by doc kind corresponding to highschool transcript, immunization, enrollment memo, grade change, FERPA launch, and so forth. Every doc kind could include an automatic retention and disposition course of as acceptable in accordance with NSHE and College insurance policies. Safety to every doc kind is maintained by Affiliate Registrar of Operations in accordance with OIT (Workplace of Info Know-how) safety insurance policies.
• Pupil Info System: An onsite setting of Peoplesoft Campus Options serves because the College SIS (pupil info system). Peoplesoft comprises pupil information of admissions, enrollment, monetary support, expenses and funds, in addition to diploma progress and commencement. Peoplesoft additionally shops a document of transcript manufacturing and launch. Safety to every information kind is assigned to safety roles in accordance with OIT safety insurance policies. A catastrophe restoration system is in place in addition to a number of environments with common refreshes of information. A reporting information warehouse can be refreshed nightly and shops historic census information of major pupil document information factors.
• Historic transcripts: Copies of transcripts of educational work previous to information being saved in Peoplesoft are saved off-site with Puliz Data Administration along with being saved inside OnBase electronically. The Affiliate Registrar of Operations, Registrar, and Affiliate Vice President of Enrollment Companies have the flexibility to entry.
• Nationwide Pupil Clearinghouse: The College companions with the Nationwide Pupil Clearinghouse for enrollment reporting, enrollment verification, and diploma verifications. Data are saved by the Nationwide Pupil Clearinghouse and can be found to the Affiliate Registrar for Operations, Registrar, and Affiliate Vice President.
• Document of pupil correspondence is maintained in accordance with NSHE/College coverage inside hosted Slate and TargetX recruitment platforms, TeamDynamix incident administration system, and Workplace 365.

Tutorial information

• College Catalogs: Onerous copies of annual College Catalogs are maintained in perpetuity inside Admissions and Data in addition to with Library Companies. Digital copies of the College Catalog are archived yearly and accessible on the UNR web site starting with 2012-2013.
• Curriculum Approval: Digital curriculum approvals for brand spanking new programs/packages or adjustments are maintained inside the Curriculog hosted system starting in 2012-2013 and in archive with the Workplace of the Provost.
• Graduation packages: Onerous copies of every graduation program are maintained inside Admissions and Data in addition to archived with Library Companies.
• Pupil Info System: Tutorial calendars, refund calendars, class schedules, and course enrollment information are saved inside the Peoplesoft Campus Options onsite pupil info system. Safety to every information kind is assigned to safety roles in accordance with OIT safety insurance policies. A catastrophe restoration system is in place in addition to a number of environments with common refreshes of information.