California
Gubernatorial Records Program at California Secretary of State – California Globe
The California Secretary of State (SOS), amongst quite a few different applications which might be administered by her workplace, has a gubernatorial information program. The SOS maintains the Governor’s Chaptered Invoice Recordsdata from 1943 to 2018.
As defined by the SOS, “the Governor’s Workplace maintains recordsdata for every legislative invoice signed into legislation (chaptered) or vetoed. These recordsdata usually include analyses ready by the Legislative Counsel, Legal professional Common, different constitutional officers, state businesses, and the Governor’s employees. Additionally obtainable is correspondence from the invoice’s creator in addition to affected organizations and people. Vetoed invoice recordsdata embody the textual content of the Governor’s veto message.”
In response to the SOS, “the California State Archives holds over 10,000 cubic toes of information from the Governor’s Workplace. Kinds of information embody govt clemency recordsdata, pardons, proclamations, govt orders, speeches, press releases, and enrolled invoice recordsdata.” As well as, Governor Earl Warren and Goodwin Knight donated further information to the State Archives which might be obtainable to researchers.
Authorities Code Part 6268 units forth the related necessities associated to Governor’s Workplace information:
(a) Public information, as outlined in Part 6252, within the custody or management of the Governor when she or he leaves workplace, both voluntarily or involuntarily, shall, as quickly as is sensible, be transferred to the State Archives. However some other legislation, the Governor, by written instrument, the phrases of which shall be made public, might prohibit public entry to any of the transferred public information, or some other writings she or he might switch that haven’t already been made accessible to the general public. With respect to public information, public entry, as in any other case supplied for by this chapter, shall not be restricted for a interval better than 50 years or the demise of the Governor, whichever is later, nor shall there be any restriction in any way with respect to enrolled invoice recordsdata, press releases, speech recordsdata, or writings referring to purposes for clemency or extradition in instances which have been closed for a interval of a minimum of 25 years. Topic to any restrictions permitted by this part, the Secretary of State, as custodian of the State Archives, shall make all these public information and different writings obtainable to the general public as in any other case supplied for on this chapter.
(b) Besides as to enrolled invoice recordsdata, press releases, speech recordsdata, or writings referring to purposes for clemency or extradition, this part doesn’t apply to public information or different writings within the direct custody or management of any Governor who held workplace between 1974 and 1988 on the time of leaving workplace, besides to the extent that that Governor might voluntarily switch these information or different writings to the State Archives.
(c) However some other legislation, the general public information and different writings of any Governor who held workplace between 1974 and 1988 could also be transferred to any academic or analysis establishment in California supplied that with respect to public information, public entry, as in any other case supplied for by this chapter, shall not be restricted for a interval better than 50 years or the demise of the Governor, whichever is later. Data or writings shall not be transferred pursuant to this paragraph except the establishment receiving them agrees to take care of, and does keep, the supplies in line with generally accepted archival requirements. Public information transferred shall not be destroyed by that establishment with out first receiving the written approval of the Secretary of State, as custodian of the State Archives, who might require that the information be positioned within the State Archives somewhat than being destroyed. An establishment receiving these information or writings shall enable the Secretary of State, as custodian of the State Archives, to repeat, at state expense, and to make obtainable to the general public, any and all public information, and inventories, indices, or discovering aids referring to these information that the establishment makes obtainable to the general public usually. Copies of these information within the custody of the State Archives shall be given the identical authorized impact as is given to the originals.
The above provisions added gubernatorial information to the California Public Data Act. Below part 6268 of the Authorities Code, all administrations following former Governor George Deukmejian are required to switch all gubernatorial information to the State Archives.
Consequently, the enrolled invoice recordsdata, press releases, and speech recordsdata are open to the general public as quickly because the Governor leaves workplace. Writings associated to purposes for clemency or extradition can be found for analysis after the instances has been closed for a interval of a minimum of 25 years. The Governor might prohibit all different information for as much as 50 years or the demise of the Governor, whichever is later.
Previous to this laws in 1988, California’s Governors have been required to protect solely a small group of information that have been thought of to be public, though most Governors deposited these information on the State Archives.
Lastly, the Secretary of State notes that California’s Governors from 1959–1991 selected to donate the rest of their information to the next establishments: