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Smarter Finance – 5 Practical Uses for Intuitive AI in Accounting

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Smarter Finance – 5 Practical Uses for Intuitive AI in Accounting

By Bart Peluso.

In the space of barely more than a year, artificial intelligence (AI) technology has made massive waves in the business world. However, as huge as this impact has been, it hasn’t been evenly spread. While marketing teams have been using AI assistants to whip up emails and create LinkedIn Ads, the accounting  teams have struggled to reap the potential rewards AI technology can deliver.

Fortunately, a series of advances in AI have now unlocked new ways for the technology to help accounting teams work faster, smarter, and more accurately. One of the key developments has been the introduction of a new breed of AI – intuitive AI.

Intuitive AI is exactly what it sounds like. It’s a term for tools that act a bit less like a computer and a bit more like a human being – one that can access invoice records in the blink of an eye, spots patterns in piles of data, and never forgets to show up to meetings. Rather than being limited to the powerful but narrow use cases we typically associate with automation tools, such as reading the text on printed invoices or copying data from one system to another, intuitive AI is designed to work with a much wider range of documents and tasks.

Intuitive AI technology can slot into almost any business area, but many of its most powerful use cases fall squarely under the domain of the accounting team or firm.

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Invoice Processing

Perhaps the most obvious use of AI in the accounting department is to seamlessly process invoices from start to finish. Traditional methods often involve manual data entry, cross-referencing, and validation, all of which can be time-consuming and prone to errors.

An intuitive AI solution can automatically extract, categorize, and validate data from these invoices without explicit instructions. A well-designed solution can even recognize patterns in a batch of invoices, reconcile discrepancies, and even predict recurrent invoicing trends. This reduces manual workload and enhances accuracy, allowing accounting teams to manage invoices more efficiently and with greater confidence in the data’s reliability.

Workflow Automation

AI-powered workflow automation is reshaping the invoicing process in contemporary accounting. Instead of manually directing invoices to the right personnel or department for review and approval, these intuitive systems automatically route documents to the people who need to see them. This ensures that invoices traverse the approval hierarchy seamlessly, reducing lag and potential bottlenecks.

Integrating AI into these systems allows users to get real-time answers to their questions. For instance, a member of the accounting team could have critical details like discount deadlines, payment schedules and possible savings at their fingertips. When deployed effectively, intuitive AI doesn’t just automate the process but also infuses intelligence and responsiveness into the workflow, enhancing both efficiency and financial decision-making.

Records Management

Effective records management is central to accounting, and the integration of intuitive AI can dramatically refine this process.

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At its core, intuitive AI operates much like human intuition, learning from patterns and adapting its responses accordingly. For employees, this means that rather than having to click through countless menus and drop-downs to uncover the right data, an accountant can use natural language queries like “show me unpaid invoices from June,” and the system will instantly understand and retrieve the relevant data.

This intuitive interaction drastically reduces the time spent searching and allows for more nuanced data retrieval. Additionally, when it comes to classifying invoices, intuitive AI can predict the right categories based on previous data. This results in a records management system that feels natural to use but also offers precision and efficiency only technology can offer.

Anomaly and Error Detection

One of the standout features of intuitive AI is its uncanny ability to “sense” patterns and discrepancies in data, much like a seasoned accountant might instinctively feel that something doesn’t add up. In the realm of anomaly and error detection, this capability is invaluable. Machine learning models are trained to flag transactions or balances that don’t align with typical data or that breach standard accounting principles, removing the complex and error-prone process from the humans in the loop.

However, it’s the intuitive nature of AI that makes this process exceptionally adept. For instance, as data is entered, the system doesn’t just mechanically scan it; it understands the broader context, predicting potential errors based on a combination of historical data and learned patterns. By catching these errors in real-time, businesses not only prevent inaccuracies from seeping into their workflow but also eliminate the extensive time and resources typically needed for downstream corrections.

Demand and Revenue Forecasting

Predicting demand and revenue is often more of an art than a science, requiring both an understanding of past patterns and foresight into market dynamics. Intuitive AI elevates this process to unprecedented heights.

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By drawing on both internal metrics—like past sales data or inventory levels—and external indicators—such as market trends or competitive analyses—intuitive AI can generate comprehensive forecasts. Rather than just crunching numbers, it understands the relationships and subtleties between these dimensions. So, when forecasting demand for a particular product in a specific region, the AI can intuitively factor in regional preferences, historical sales, and even broader market shifts.

The result is a forecast that feels both data-grounded and insightfully nuanced, allowing businesses to make plans with confidence and precision.

As with any new solution, there are certainly challenges to using AI in an accounting context. Security and accountability (no pun intended) are perhaps the most obvious of these, as any tool with access to a business’s finances must be very carefully protected against both outside interference and old-fashioned human error, but there will also be concerns over ensuring that an AI with such broad scope remains usable.

Despite these challenges, however, it’s evident that the accounting department of the future will involve AI solutions. The technology is still in its relative youth, but there are already so many benefits to be had from seamlessly integrating AI into accounting solutions. Businesses are always hungry to drive down costs and operate with enhanced efficiency, and that’s exactly what intuitive AI offers.

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Bart Peluso III is Vice President of Marketing at KnowledgeLake. He joined the company from Microsoft where he introduced & led ‘Hyperautomation’ across the company’s 15 global regions. Prior to Microsoft, Bart was the Global Head of Product Marketing for Blue Prism, where he drove the creation of the RPA Market along with Gartner’s RPA Magic Quadrant. Bart has managed Product Marketing Strategy, Competitive Intelligence, Technical Alliance Partnerships (TAP) & Customer Advisory Groups in the ‘Automation / Document Processing space since 2010. He led Product Marketing for disruptive new technologies at Cisco, Dell & the revolutionary start-up Mesh Networks.

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Finance

Closed Your Chime Account? You May Be Owed $150

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Closed Your Chime Account? You May Be Owed $150

If you closed a Chime checking or savings account since Jan. 1, 2018, and didn’t get your account balance within 14 days, the fintech company may owe you money — up to $150.

Chime customers who closed accounts waited three months or longer to get their refund, according to the Consumer Financial Protection Bureau. The bureau issued an order that San Francisco-based Chime pay $3.25 million to the CFPB victim’s relief fund as a penalty and at least $1.3 million to affected customers — totaling over $4.5 million.

“Chime’s customers had to wait weeks or months for access to their own money and were forced to use alternative funds to cover their essential expenses,” CFPB Director Rohit Chopra said in a press release.

Here’s what the violation means for you and what one of our CNET Money experts wants you to know.

What did Chime do wrong?

According to the CFPB, Chime was supposed to automatically refund money from closed checking and savings accounts by check if the remaining balance was more than $1. However, in thousands of instances, Chime failed to refund customers within 14 days and sometimes as long as 90 days.

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A Chime spokesperson said that “the majority of the delayed refunds were caused by a configuration error with a third-party vendor during 2020 and 2021.”

Those delays could’ve created a critical financial hardship if someone needed the money in the account to pay for basic living expenses like groceries and housing, the CFPB noted. For some folks, the only alternative might’ve been to rely on payday loans or to carry a credit card balance, both of which can involve exorbitantly high interest rates. 

How much does Chime owe you?

If you had a balance less than or equal to $10 and you didn’t receive your refund within 14 days of closing the account, Chime will refund you $25. If you had a balance of more than $10, your refund will be calculated at a 30% annual rate for the time between your refund’s due date and the day you actually received your refund, or $150.

Chime has 10 days to set up a $1.3 million fund for issuing the refunds. You should expect to receive a letter in the mail from Chime if you qualify.

If you’ve moved since closing your Chime checking or savings account and believe you qualify for a payout, it’s best to update your mailing address by contacting Chime’s customer service at 844-244-6363. Within the next seven days, the company is required to publish a telephone number, email and postal addresses specifically to field questions regarding the refund.

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It’s worth noting that Chime isn’t a bank; instead, it partners with other banks to offer its products and services. However, its accounts are held by one of two partner banks covered by the Federal Deposit Insurance Corp. 

How to protect yourself from future banking woes

“To mediate risk like the one that has occurred with Chime, I would definitely advise people to consider having emergency savings at a separate bank from where they do their day-to-day banking,” said Bola Sokunbi, a Certified Financial Education Instructor and member of CNET Money’s Expert Review Board.

You may also consider having some money on a preloaded or prepaid card to have access to funds in case of a banking mishap or emergency, she added.

If you haven’t already started saving for the unforeseen, try to start now. Sokunbi recommends creating a line item in your budget to put money toward savings each time you get paid. “Ideally, you want to aim to save at least three to six months of your core or essential living expenses,” she said. That should include housing, transportation, core utilities and medication for you and your household.

Even saving a small amount can help bridge the gap if there’s a temporary issue with your current bank. To be on the safe side, consider keeping this money at a separate high-yield savings account that lets you earn interest and offers easy access to your money.

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Russian court seizes assets worth €700mn from UniCredit, Deutsche Bank and Commerzbank

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Russian court seizes assets worth €700mn from UniCredit, Deutsche Bank and Commerzbank

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A St Petersburg court has seized over €700mn-worth of assets belonging to three western banks — UniCredit, Deutsche Bank and Commerzbank — according to court documents.

The seizure marks one of the biggest moves against western lenders since Moscow’s full-scale invasion of Ukraine prompted most international lenders to withdraw or wind down their businesses in Russia. It comes after the European Central Bank told Eurozone lenders with operations in the country to speed up their exit plans.

The moves follow a claim from Ruskhimalliance, a subsidiary of Gazprom, the Russian oil and gas giant that holds a monopoly on pipeline gas exports.

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The court seized €463mn-worth of assets belonging to Italy’s UniCredit, equivalent to about 4.5 per cent of its assets in the country, according to the latest financial statement from the bank’s main Russian subsidiary.

Frozen assets include shares in subsidiaries of UniCredit in Russia as well as stocks and funds it owned, according to the court decision that was dated May 16 and was published in the Russian registrar on Friday.

According to another decision on the same date, the court seized €238.6mn-worth of Deutsche Bank’s assets, including property and holdings in its accounts in Russia.

The court also ruled that the bank cannot sell its business in Russia; it would already require the approval of Vladimir Putin to do so. The court agreed with Rukhimallians that the measures were necessary because the bank was “taking measures aimed at alienating its property in Russia”.

On Friday, the court decided to seize Commerzbank assets, but the details of the decision have not yet been made public so the value of the seizure is not known. Ruskhimalliance asked the court to freeze up to €94.9mn-worth of the lender’s assets.

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The dispute with the western banks began in August 2023 when Ruskhimalliance went to an arbitration court in St Petersburg demanding they pay bank guarantees under a contract with the German engineering company Linde.

Ruskhimalliance is the operator of a gas processing plant and production facilities for liquefied natural gas in Ust-Luga near St Petersburg. In July 2021, it signed a contract with Linde for the design, supply of equipment and construction of the complex. A year later, Linde suspended work owing to EU sanctions.

Ruskhimalliance then turned to the guarantor banks, which refused to fulfil their obligations because “the payment to the Russian company could violate European sanctions”, the company said in the court filing.

The list of guarantors also includes Bayerische Landesbank and Landesbank Baden-Württemberg, against which Ruskhimalliance has also filed lawsuits in the St Petersburg court.

UniCredit said it had been made aware of the filing and “only assets commensurate with the case would be in scope of the interim measure”.

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Deutsche Bank said it was “fully protected by an indemnification from a client” and had taken a provision of about €260mn alongside a “corresponding reimbursement asset” in its accounts to cover the Russian lawsuit.

“We will need to see how this claim is implemented by the Russian courts and assess the immediate operational impact in Russia,” it added.

Bayerische Landesbank and Landesbank Baden-Württemberg both declined to comment. Commerzbank did not immediately respond to a request for comment.

Italy’s foreign minister has called a meeting on Monday to discuss the seizures affecting UniCredit, two people with knowledge of the plans told the Financial Times.

UniCredit is one of the largest European lenders in Russia, employing more than 3,000 people through its subsidiary there. This month the Italian bank reported that its Russian business had made a net profit of €213mn in the first quarter, up from €99mn a year earlier.

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It has set aside more than €800mn in provisions and has significantly cut back its loan portfolio. Chief executive Andrea Orcel said this month that while the lender was “continuing to de-risk” its Russian operation, a full exit from the country would be complicated.

The FT reported on Friday that the European Central Bank had asked Eurozone lenders with operations in the country for detailed plans on their exit strategies as tensions between Moscow and the west grow.

Legal challenges over assets held by western banks have complicated their efforts to extricate themselves. Last month, a Russian court ordered the seizure of more than $400mn of funds from JPMorgan Chase following a legal challenge by Kremlin-run lender VTB. A court subsequently cancelled part of the planned seizure, Reuters reported.

Additional reporting by Martin Arnold in Frankfurt

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Treasury details response to illicit finance threats of money laundering, terrorism

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Treasury details response to illicit finance threats of money laundering, terrorism
  • US Treasury releases report on illicit finance.
  • Prosecution of Binance held up as example of success.
  • Investment needed to train enforcement professionals.

The US Department of the Treasury this week released its 2024 report on illicit finance, examining threats of money laundering and terrorist financing and its strategies to combat them.

The Treasury cited professional money launderers, financial fraudsters, cybercriminals and those seeking to finance terrorism as ongoing threats to the US financial system.

The 44-page report said anti-money laundering/countering the financing of terrorism (AML/CFT) efforts must continue to adapt in order to be effective.

Among the vulnerabilities cited were obfuscation tools and methods such as mixers and anonymity-enhancing coins, AML/CFT compliance deficiencies at banks and complicit professionals who help facilitate illicit financial activity.

The Treasury cited the prosecution of Binance as an example of its success in supervising virtual asset activities.

Binance failed to prevent criminals, sanctioned entities, and other bad actors from laundering billions of dollars in dirty money, according to court papers. The company pleaded guilty and agreed to pay $4.3 billion in fines and restitution, DL News reported.

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Additionally, Binance co-founder Changpeng Zhao was sentenced to four months in federal prison for violating US banking laws and fined $50 million.

The US must continue “to invest in technology and training for analysts, investigators, and regulators to develop further expertise related to new technologies, including analysis of public blockchain data,” the report said.

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Such expertise is crucial to the government’s ability to develop responses to new ways in which criminals misuse “virtual assets and other new technologies to profit from their illicit activity,” it said.

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