What to Do When Your Printer Won’t Print

Know-how is bizarre typically. I can management my thermostat with my voice, however in some way printers really feel simply as complicated and unreliable as they had been 15 years in the past. In case your printer is throwing you an error (or simply ignoring your calls for completely), this is learn how to troubleshoot the issue so you may get again to work.

Verify Your Printer’s Error Lights

Irritating as they are often, printers do typically inform you what the issue is so you may keep away from trial-and-erroring your manner via the troubleshooting course of. Your printer could also be displaying an error message via a sequence of cryptic flashing, coloured lights on the printer itself.

It is not all the time clear which lights imply what, although, so chances are you’ll must examine the handbook to decode what your printer is saying. When you misplaced the handbook, you may often obtain a PDF copy from the producer’s assist web page in your printer.

As soon as you have discovered the error—printer jam or no ink—soar right down to the corresponding part of this information to diagnose it additional. (In case your printer is not displaying an error, preserve studying.)

Clear the Printer Queue

Generally, your pc’s print queue can get jammed up with previous paperwork that did not print for one purpose or one other, holding up the doc you want proper now.

Proper-click on the printer icon in Home windows’ notification space, then select Open All Printers to see an inventory of presently queued objects. In macOS, you may see the queue from System Preferences > Printers & Scanners > Open Print Queue. Proper-click any previous objects and clear them to get issues chugging once more.

Alternatively, in Home windows, you may restart the print spooler, which is able to attempt to print these paperwork as in the event that they had been simply added to the queue (so you do not have to clear them).

There are a number of methods to do that, however the best might be from the Command Immediate. Open the Begin menu, seek for “Command Immediate,” right-click the choice that seems, and select Run As Administrator. Then paste within the following instructions, urgent Enter after each:

web cease spooler
del %systemrootpercentSystem32spoolPRINTERS* /Q /F /S
web begin spooler

Hopefully, this can convey your printer again to life and you will get the doc you have been ready for.

Solidify the Connection

This will likely sound foolish, but when I had a nickel for each hour I’ve wasted troubleshooting one thing that wasn’t plugged in, I might be midway to purchasing a Snickers bar. Make sure the USB cable is plugged in snugly at each ends, and that the facility cable is plugged into the wall. You by no means know when somebody unplugged it to cost their telephone with out telling you.

When you’re making an attempt to print over Wi-Fi, strive plugging your pc in by way of USB. If that works, you realize the issue exists with the Wi-Fi connection and may focus your effort there.

Is your printer getting a ok sign? See if the printer reveals up in your router’s community record, or strive shifting the printer nearer to the router to see if it is simply out of vary. No joke, my father-in-law’s printer does not work except all of the upstairs doorways are open, as a result of they impede the already-weak Wi-Fi sign.

Guarantee You Have the Proper Printer

Once more, this will likely appear fundamental, however are you positive you have directed the doc to the proper printer? When you’ve used your pc with a number of printers—say, should you commute between your own home and workplace, or should you simply bought a brand new printer at house—Home windows could also be making an attempt to ship paperwork to the mistaken printer.

Strive printing the doc once more, and you’ll want to select File > Print from the menu slightly than utilizing a shortcut. Then, pay shut consideration to the choices that seem—if the drop-down menu reveals a unique printer than the one you need, click on it to pick out the proper printer earlier than persevering with. In some applications, like Google Chrome, chances are you’ll even must click on See Extra for a full record of linked printers.

Set up the Drivers and Software program

If you plug a printer into your PC, Home windows will often seize the mandatory drivers for you. However in uncommon circumstances, chances are you’ll want to go to the printer producer’s web site, search for the assist web page in your mannequin, and obtain the driving force or software program package deal manually. If you have not achieved so, strive that now.

Add Printer

When you’re utilizing your printer over Wi-Fi, chances are you’ll want so as to add it to Home windows’ record of obtainable printers earlier than Home windows will provide it as an choice. In Home windows 10, head to Settings > Gadgets > Printers & Scanners and click on the Add a Printer or Scanner button. For Home windows 11, open Settings > Bluetooth & units > Printers & scanners, then click on Add gadget.

On a Mac, go to System Preferences > Printers & Scanners and click on the + button. Your pc ought to seek for printers on the community, and when it finds the one you are in search of, click on on it so as to add the printer to your record. Now, it is best to be capable to print a doc.

Verify That the Paper Tray Is Full (Not Jammed)

You have most likely already ensured paper is within the tray, however simply in case: put paper within the tray. Generally, printers are finicky—there could also be paper loaded, but when the printer cannot seize maintain, it may assume it is empty. Strive eradicating the paper tray, re-aligning the paper, and sliding it again in.

In different situations, there could also be some paper jammed within the mechanism. Often your printer will inform you so, and also you simply must open the entry panel and pull the crumpled paper out. (Once more, chances are you’ll must consult with your handbook should you aren’t positive the place it opens up.)

In some circumstances, your printer can say there is a paper jam even should you do not see a sheet of paper caught within the mechanism. When that occurs, you’ll have smaller bits of paper or different residue caught contained in the rollers you could’t see. This implies you would need to take away a few of these parts to clear the issue. When you aren’t snug doing so, convey it right into a PC restore store.

Fiddle With the Ink Cartridges

In case your printer tells you it is out of ink, however you know it is not, there are some things you are able to do. First, the print head could also be clogged or soiled, and you may clear it out via your printer’s built-in cleansing routine (which you may discover detailed within the handbook).

Alternatively, in case your printer’s heads lie on the ink cartridges themselves—the little copper strip the place the ink comes out—you may blot it with a moist paper towel to scrub it up. As soon as ink begins to circulate extra freely onto the towel, give it a fast dab with a dry paper towel earlier than re-inserting the cartridge.

When you’ve got a laser printer, you might be able to get a bit extra toner out of the cartridge by shaking it backward and forward, then re-inserting it.

It is also doable your printer simply does not understand you place in new ink cartridges. If it does not detect new ink mechanically, there could also be a setting on the printer that lets you “reset” the fill ranges. Verify your printer’s handbook to see how in your particular mannequin.

Keep in mind that sure third-party cartridges might trigger issues, too, so strive real cartridges from the printer producer to see in the event that they work higher.

Run the Printer’s Self-Check

When you nonetheless cannot work out the issue, it might assist to run a number of diagnostic checks. Each your printer and your pc can print take a look at pages that will enable you slender down your difficulty.

You may often run your printer’s self-test by urgent a sequence of buttons because the printer boots up, which you may discover outlined in your printer’s handbook. Home windows’ take a look at pages will be printed by heading to Settings > Gadgets > Printers & Scanners. Choose your printer, then click on Handle > Print a Check Web page.

On a Mac, open System Preferences > Printers and Scanners, then choose your printer. Click on Open Print Queue > Printer and select Print Check Web page.

In case your printer’s personal take a look at web page comes out nice however Home windows throws an error, you will be fairly positive you’ve gotten a software program downside. If the printer cannot even print its personal take a look at web page, then you definitely’ll need to deal with repairing the printer slightly than driver or software program points.

When you’re fortunate, your printer might even provide you with a take a look at web page with an error code or different data on it you may decipher.