Google smarts: 5 ways to get more out of Gmail, Maps, Calendar, and Docs

Assume Massive Tech, and I wager Google involves thoughts. They management our inboxes, calendars, doc storage, cloud storage, routes, and extra. Most of their merchandise are free to make use of, which suggests you’re the product they’re promoting. 

You might have choices. Faucet or click on right here for my checklist of search engines like google and yahoo that higher shield your privateness. 

We put up with Google monitoring as a result of these companies are free and extremely straightforward to make use of. Hey, when you’re in Google’s ecosystem, you would possibly as effectively get probably the most out of it. Listed below are 5 methods to try this. 

5 WAYS TECH CAN HELP YOU FEEL SAFER AT HOME

1. An answer to your packed inbox 

Among the finest privateness options constructed proper into Gmail is spam safety. I’m not speaking a few junk folder. This tip is even higher. 

You possibly can create a brand new electronic mail tackle, known as an alias, with none particular set-up. All it’s important to do is add a plus signal and a phrase after your username to your electronic mail tackle, like this: “username+aliasname@gmail.com.” 

A helpful use is tying your recurring subscription companies to 1 alias, like this: “username+subscriptions@gmail.com.” You need to use this trick for electronic mail newsletters, correspondence with associates, neighborhood affiliation data, or the rest you possibly can suppose up. 

Professional-tip: That is additionally a superb method to see if an organization is promoting or leasing your electronic mail tackle. In the event you discover a message you did not signal as much as obtain, see which of your electronic mail addresses it got here to. 

Go additional: To make aliases really helpful, it is advisable filter them into their very own designated spots in your inbox. Faucet or click on right here and scroll to No. 2 for instructions.  

2. Share your emails with out freely giving the password 

Don’t share your electronic mail password with anybody. Interval. However you possibly can share an inbox with somebody. In sure conditions, it really works very well.  

Say you run a small enterprise and wish a number of folks to have entry to the customer support electronic mail. Or perhaps somebody in your loved ones is sick or simply getting older and wishes assist managing their emails. They’ll share their inbox with you. 

So as to add a delegate: 

Open Gmail in your pc and click on Settings > See all settings > Accounts and Import or Account > Add one other account.  

Enter the e-mail tackle of your delegate and hit Subsequent Step > Ship electronic mail to grant entry. 

Whenever you grant somebody entry to your Gmail account, they will kind emails with filters, archive emails, and use labels to prepare emails. They’ll additionally ship, learn, and delete electronic mail messages. 

Professional tip: One other good use for sharing an inbox is when you have an electronic mail tackle on your dwelling the place you ship all of your payments. Share that along with your partner. Faucet or click on for the rationale each dwelling ought to have its personal electronic mail tackle. 

Go additional: Checking a number of completely different electronic mail accounts generally is a ache. Faucet or click on right here for steps to ahead all of your mail to 1 place. 

The examine signifies that spam is basically outlined as “unsolicited electronic mail that comes from an entity that the recipient just isn’t already conscious of or has no real interest in realizing about,” however Google defines it as “any content material that’s undesirable by the person.” 
(Fox Information)

3. This Google shortcut saves a lot time 

Creating a brand new Google Calendar invite takes time. It’s important to open your calendar, then click on just a few buttons. There’s a a lot simpler means: “cal.new.” Critically, strive typing that into your browser’s URL bar with out the quotes. Simply ensure you are logged into your Google account. 

Like magic, a brand new calendar invite will pop up, prepared so that you can fill out. 

This works with a number of different Google companies, too. You possibly can open a Google Doc by typing in “doc.new” or a Google Maintain reminder by typing “notice.new.” 

You need to use any of the next shortcuts for every software: 

Google Docs: doc.new, docs.new, doc.new 

Google Sheets: spreadsheet.new, sheets.new, sheet.new 

Google Slides: presentation.new, slides.new, slide.new 

Google Varieties: varieties.new, kind.new 

Google Maintain: maintain.new, notes.new, notice.new 

Google Calendar: assembly.new, cal.new 

Google Assembly: meet.new 

Professional tip: One of many easiest methods to prepare your Google Drive folders is by color-coding them, which is surprisingly easy. Open your Google Drive and right-click on the folder you wish to change. Click on Change shade and select the colour you wish to use. Carried out. 

Go additional: Keyboard shortcuts are a giant timesaver. Faucet or click on for seven of my favorites, together with Ctrl + shift + V. 

4. See in every single place you’ve gone with Google Maps 

Google Maps makes it straightforward to get round, however you won’t just like the stark actuality of seeing each single place you’ve been laid out on a map. Right here’s verify your location historical past: 

When logged into your Google account on a pc, open maps.google.com. 

Click on on the hamburger menu within the high left nook. 

When the complete facet menu is open, click on on Your timeline. It will carry up a whole map of the place you’ve been. 

Knowledge of locations you visited can be recalled by opening the facet menu, clicking on Your Locations, after which clicking Visited. 

Professional tip: You possibly can maintain sure journeys out of your search historical past by switching on Incognito mode. Google Maps gained’t maintain your search historical past or replace your location historical past to incorporate this location. Faucet or click on right here for the straightforward steps to allow it. 

Go additional: You possibly can disable location historical past altogether when you don’t prefer it. Faucet or click on right here to get that finished. It simply takes a minute. 

5. Work offline (however it’s important to set this up forward of time) 

There’s nothing like settling in to do some work on the highway, then realizing you don’t have web. The excellent news is you possibly can learn, reply to, and search your Gmail inbox even whenever you don’t have an web connection. 

Be aware: Emails gained’t truly be despatched till you might have a connection once more, and you’ll not obtain new emails till you’re linked to the web. Consider this as queuing up all of your responses. 

Open Gmail, then click on the Settings cog. Select See all settings. 

Click on the tab that claims Offline, and verify the field to allow offline mail. 

Professional tip: You possibly can schedule emails to exit precisely whenever you need them to. Faucet or click on right here and scroll to No. 8 for steps on schedule. It’s straightforward. I exploit this on a regular basis. 

Go additional: You may as well work in Google Drive offline. Get the steps right here. Ensure you set this up earlier than you want it. 

BERLIN, GERMANY – APRIL 22: The brand of the filehosting service Google Drive is proven on the show of a smartphone on April 22, 2020 in Berlin, Germany. 
(Picture by Thomas Trutschel/Photothek through Getty Photos)

ARE HACKERS IN YOUR PHONE? HERE’S HOW TO FIND OUT

Maintain your tech-know going  

My well-liked podcast known as “Kim Komando Immediately.” It’s a stable half-hour of tech information, suggestions, and callers with tech questions such as you from everywhere in the nation. Seek for it wherever you get your podcasts. On your comfort, hit the hyperlink beneath for a current episode. 

PODCAST PICK: GPS survival tip, signal digital docs, Google Pictures replace 

On this episode, Google updates Pictures with redesigned Recollections and a brand new collage editor, use your pictures for a digital clothes match at Walmart, Keurig’s new good brewer makes a mind-blowing quantity of espresso and get your actual signature on digital docs. Plus, a rescue helicopter practically deserted a stranded man by mistaking his misery name. 

Discover my podcast “Kim Komando Immediately” on Apple, Google Podcasts, Spotify or your favourite podcast participant. 

Simply seek for my final identify, “Komando.” 

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Find out about all the most recent expertise on The Kim Komando Present, the nation’s largest weekend radio discuss present. Kim takes calls and dispenses recommendation on as we speak’s digital way of life, from smartphones and tablets to on-line privateness and information hacks. 

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