Town of Bolton, Vermont NOTICE TO VENDORS

3045 Theodore Roosevelt Hwy

Waterbury, VT 05676

September 6, 2022

Invitation to Bid: Photocopier Lease

The City of Bolton, Vermont is soliciting bids from certified distributors for the municipal lease of

a photocopier that conforms to the included specs. distributors shall submit

proposals to:

City of Bolton, Vermont

Attn: Bolton Choose Board

3045 Theodore Roosevelt Freeway

Waterbury, VT 05676

All proposals obtained by the city might be thought-about bids. Bidders might submit multiple

bid if desired.

A bid have to be submitted in a sealed envelope that’s clearly marked "2022 Photocopier Lease

Bid" with the date and time of the bid opening printed plainly on the skin of the envelope.

• Bids are due by 4 p.m. on Monday, October 3, 2022. Any bid obtained after that point and date shall not be thought-about and returned unopened.

• Bids shall be opened on Monday, October 3, 2022, by the Bolton Choose Board and reviewed through the commonly scheduled hybrid Choose Board assembly.

• The bid might be awarded by Monday, October 17, 2022, by the Bolton Choose Board.

• Any bid could also be withdrawn in writing previous to the scheduled time for bid opening; nonetheless, no bid could also be withdrawn for a interval of thirty (30) days after the date of bid opening.

• The Choose Board reserves the suitable to reject any and all bids in entire or half, to waive any informalities or irregularities therein, to just accept any bid although it might not be the bottom bid, to name for rebids, to barter with any bidder, and to make an award which in its sole and absolute judgment with finest serve the city’s pursuits.

• The Choose Board additionally reserves the suitable to analyze the monetary duty of any

bidder to find out his or her capacity to guarantee supply.

Bidders should adhere to the next specs. Any deviations from minimal

specs, together with any proposed substitutions, have to be clearly recognized within the bid.

Specs:

• Present the model identify, mannequin of copier, and a brochure describing the product (embrace

the load, dimensions, heat up time and noise degree whereas in use).

• Clearly outline what supplies and providers are included within the lease.

• Submit names and get in touch with info for at the very least two (2) governmental or business

accounts with comparable necessities serviced by your organization and the proposed machine

mannequin.

• On the minimal, along with fundamental options, the photocopier must:

– Print in each black and white and in colour

– Collate, staple, 2 sided, guide and auto feed

– Three paper sizes 8.5″ x 11″, 8.5″ x 14″, & 11″ x 17″

– Scan

– Fax

• Supply schedule. The present photocopier lease expires on December 11, 2022.

In submitting a bid, the bidder thereby certifies that the bid is made in good religion, with out fraud,

collusion, or connection of any variety with every other bidder for a similar work, and that the bidder is competing solely on his/her behalf with out reference to or obligation to any undisclosed particular person or agency.

As an help in drafting bids proposals, please contact the workplace to evaluate the present copier capabilities and use patterns.

For extra info concerning the bid course of please contact:

Amy Grover, Bolton City Clerk

802-434-5075

clerkbolton@gmavt.internet