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Maine school nurses raise concerns about new vaccine reporting system

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Maine school nurses raise concerns about new vaccine reporting system


School nurses from across the state have raised concerns about a new vaccine reporting system rolled out this year by the Maine Department of Education and Maine Center for Disease Control.

A letter signed by 70 school nurses statewide that was shared with lawmakers and Gov. Janet Mills last Friday lays out three primary concerns: added time and effort burden for nurses on top of regular duties, concerns about student privacy, and a “mismatch” of state policies around vaccine records.

“While we fully support the importance of protecting public health and ensuring accurate immunization records, we are deeply concerned about the burdens and risks this system places on schools, school nurses, and families,” the letter reads.

State officials said they have responded to the concerns from school nurses by extending the deadline for this year’s annual report, making changes to the system to make reporting easier and providing assistance to schools in adjusting to the program. They said the system is compliant with state and federal privacy laws, and is intended to improve reporting and record-keeping of immunization data.

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“The Maine DOE and the Maine CDC will continue to seek and incorporate feedback from school nurses and other school staff as this transition progresses,” the departments said in a joint statement Thursday.

This week, school nurses from around the state told the Press Herald that they feel state officials don’t understand the work they do, and are underestimating the burden of adding time-consuming administrative tasks to their plates.

“We’ve worked so hard, and then we find out that this program includes a tremendous amount of administrative work, and there are just no hours left in the day,” said Jennifer Bowdish, a school nurse from Brunswick.

Maine officials announced last April they would be rolling out Docket for Schools, a reporting module for student immunization records, during the 2025-26 school year.

State law requires students enrolled in public and private schools to show proof of vaccination, and in 2021 a new state policy eliminated religious and philosophical exemptions. It also requires district superintendents to maintain uniform records of the immunization status of every student and submit a summary report to the state by Dec. 15 each year.

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In a June memo, the education department said that report was often “incomplete, erroneous, or not received.” During the 2023-24 school year, only 77% of schools submitted the survey, and 39% of those who did had at least one missing student record.

The new system was adopted to ensure uniform record-keeping and thorough data.

NURSES SOUND THE ALARM

A group of school nurses first raised concerns in a mid-September letter to the commissioner of education, and in response the state’s school nurse consultant and the director of the Maine Immunization Program held a meeting to answer questions.

But concerns persisted and the group of nurses responded by sending a letter to lawmakers.

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“We barely scrape by getting the work done that we need to,” Bowdish, from Brunswick, said. She sees 50 students daily and administers more than 20 medications. “You’re doing the work of a nurse and of an administrative assistant. For some kids in your school, you are the only health provider that they are ever going to see.”

One of the biggest frustrations nurses have with the new system is that school nurses don’t actually give immunizations. They are usually administered by a pediatrician, but the program requires the nurses to input original records from the student’s primary care provider, which are often full of small clerical errors made by those offices, made several years earlier.

“We’re being asked to create a database about work we didn’t do,” said Denise Leathers-Pouliot, a school nurse in Monmouth.

Sarah Sartory is the school nurse at Fryeburg Academy, a private school minutes from the New Hampshire border, and said hundreds of her students are now “noncompliant” because that state’s immunization program isn’t compatible with Maine’s. She can’t access work that has already been done to collect vaccine records in New Hampshire. Instead, she’s responsible for pulling the original immunization files from doctors’ offices for every student.

“This is time that I just don’t have,” Sartory said. “I don’t see the benefit to the students. I don’t see the benefit to our school. It’s a hindrance to school nurses.”

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In their letter to lawmakers, the nurses wrote that the comprehensive, personally identifying data required by Docket for Schools, “raises concerns about overreach and unnecessary data exposure” because state statute only requires summary reports.

Several nurses said that since the COVID-19 pandemic, they have felt overburdened with work, and had to rebuild relationships with families that eroded during that tense period. They’re concerned that parents didn’t give informed consent to have detailed personal information be uploaded to a third-party platform.

AGENCIES RESPOND

In response to last week’s letter, state agencies announced they had extended the deadline for the annual immunization report to February, added a new feature to the system that will allow nurses to add or remove students without redoing the entire roster, and said that school staff are no longer responsible for correcting errors made by primary care offices.

Other efforts include live assistance with the record review and upload process, and on-site visits if requested.

Maine’s Departments of Education and Health and Human Services said in a joint statement that the user agreement only allows the release of records in compliance with federal privacy laws.

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They also noted that personally identifiable data can only be accessed at the school level, while state officials can only view aggregate-level data.

The agency spokespeople said the third-party platform will ensure the summary reports are thorough and accurate by automating the review process, and that real-time record keeping will be essential to the Maine CDC in the case of an outbreak.

“Following the transition to Docket, it will mean less work for schools and easier record keeping, including when students move between schools,” they said.

For now, nurses said the program feels like reinventing the wheel with no benefit. Sartory, from Fryeburg, said she appreciates that the state extended the report deadline, but is still frustrated that the burden of transition has fallen to nurses.

“That still doesn’t mean I have more hours in my day,” she said.

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Opinion: Owen McCarthy offers Maine Republicans real change

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Opinion: Owen McCarthy offers Maine Republicans real change


The BDN Opinion section operates independently and does not set news policies or contribute to reporting or editing articles elsewhere in the newspaper or on bangordailynews.com

Michael Capeci is the former chairman of the Bangor GOP.

Let’s be honest about Maine’s current state.

For many families, the cost of living has become unsustainable. Housing is out of reach for many young people. Energy bills keep rising. Many small businesses are struggling under taxes and regulations that make it harder to grow. Rural hospitals are under strain and despite years of increased state spending, the results are not showing up in people’s daily lives.

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Concurrently, Maine continues to lose young workers to other states. That is not a statistic, it is a warning sign.

To me, the question in this Republican primary for governor is not about slogans. It is whether we continue with a political approach that has failed to reverse these trends, or whether we nominate someone with new ideas. I think that someone is Owen McCarthy.

Owen is not a political insider. He is an entrepreneur from Patten, a small town where opportunity is not assumed, it is built. He grew up in a working-class family, became the first in his family to graduate from college graduating from the University of Maine, and founded MedRhythms, a healthcare technology company focused on neurological treatment.

He didn’t just talk about opportunity. He built it. That distinction matters, because Maine’s problem is not a lack of debate it is a lack of results. We have seen the trajectory: higher costs, slower growth, and a steady outmigration of young workers. I believe Owen McCarthy represents a break from that pattern.

His Maine 2040 plan focuses on creating 50,000 new jobs in sectors where Maine has real advantages — maritime and defense, advanced forest products, and life sciences. These are export-driven industries tied directly to Maine’s workforce, geography, and institutions. What sets Owen apart is not only what he proposes, but how he approaches governing.

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He prioritizes modernizing permitting so projects do not stall. He supports using technology to reduce costs and increase efficiency. He focuses on making it easier to build, hire, and expand in Maine.

That same practical mindset extends to healthcare. Expanding telehealth, strengthening EMS systems, improving provider flexibility, and shifting toward earlier intervention are not abstract reforms. They are system upgrades designed to improve access while controlling costs.

Maine voters consistently respond to competence. They reward candidates who understand problems and present plans to solve them. I believe they are tired of rhetoric that does not translate into results, and skeptical of politics that prioritizes messaging over execution.

Owen’s approach is grounded in solving the issues that shape daily life — affordability, healthcare access, job creation, and government efficiency. That is not just policy positioning. It is a governing model that speaks directly to voters.

Some will point to his lack of political experience. But I believe Maine’s core problems are not the result of insufficient political experience; they are the result of policies that have failed to deliver measurable improvement. Experience inside a broken system, by itself, is not a solution.

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If Republicans want to win, this primary must be taken seriously. From my perspective, it is not about choosing a nominee for governor who can energize the base. It is about selecting someone who can compete in a broader electorate that is frustrated and looking for change.

That requires a candidate who can speak beyond the base, not by abandoning principles, but by demonstrating competence and a credible plan to address Maine’s challenges. I believe Owen McCarthy offers that combination. He represents a shift away from managed decline and toward economic execution.

This is not just another primary. It is a decision about whether Republicans position themselves to win Maine or whether they remain trapped in a cycle of repeating the same strategies and expecting different outcomes.

If Republicans want to compete for Maine’s future, they cannot afford to nominate a candidate who only motivates part of the electorate. They need someone who expands it.

I believe Owen McCarthy is that candidate.

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And if the goal is to win Maine, then the choice should be unmistakable



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Stalwart 7 in Varsity Maine baseball poll

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Stalwart 7 in Varsity Maine baseball poll


Gorham shortstop Miles Brenner throws to first during the Rams’ 8-0 win over the Cheverus on May 5 in Gorham. (Derek Davis/Staff Photographer)

The only notable change in the top-seven of the Varsity Maine baseball poll is that Gorham now has eight first-place votes, two more than last week. The order of the seven teams is identical. In fact, the only change in the top-seven over the past three polls is the swap at the top after Gorham’s win over South Portland on May 19.

Furthermore, Gorham, South Portland, Oxford Hills, Cheverus, Bangor, Mt. Ararat and Fryeburg have been ranked in the top seven for four straight weeks, and six of those squads have been among the top seven in every poll this spring.

Meanwhile, Scarborough is ranked for the first time since May 5, and Ellsworth and Thornton swapped spots.

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The Varsity Maine baseball poll is based on games played before June 2, 2026. The top 10 teams are voted on by the Varsity Maine staff, with first-place votes in parentheses, followed by total points.

1. Gorham (8) 89
2. South Portland 79
3. Oxford Hills (1) 75
4. Cheverus 55
5. Bangor 42
6. Mt. Ararat 41
7. Fryeburg Academy 30
8. Ellsworth 27
9. Thornton Academy 25
10. Scarborough 12

Also receiving votes: Washington Academy 8, Monmouth Academy 4, Cony 4, Leavitt 2, Falmouth 2.



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Maine harbormasters are having a moment. What do they do?

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Maine harbormasters are  having a moment. What do they do?


Portland Deputy Harbor Master Elizabeth Morrissey talks with Ruthann Weist, an animal control officer, after recovering a dead bottlenose dolphin in May 2024. A Maine harbormaster is a coastal traffic cop, park ranger and first responder rolled into one municipal job. (Shawn Patrick Ouellette/Staff Photographer)

Harbormasters are the municipal protectors of Maine’s 5,300-mile coastline, where a single day might include tasks as diverse as saving a sinking skiff, sorting a same-day mooring request and seizing undersized quahogs.

The job has existed for more than a century, but a buzzworthy political campaign and a heated lobster turf war have elevated this obscure government position to a new level of visibility in the public discourse, even if few people know what they really do.

“No day is the same,” says Daryen Granata, harbormaster and shellfish warden for Scarborough and Cape Elizabeth. “Ride in my truck or my boat for a week, and I can practically guarantee you that we wouldn’t do the same thing twice.”

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Graham Platner used his $3,000-a-year gig as Sullivan’s former harbormaster to help frame his run for U.S. Senate. Meanwhile, South Thomaston hopes that hiring a harbormaster can resolve a dispute over dock access that some lobstermen say threatens their livelihoods.

Beyond the headlines, however, the duties of Maine’s 250 or so harbormasters vary from town to town. Some are highly paid police officers with arrest powers; others are seasonal mooring managers, like Platner was before he resigned in August, according to the town manager.

“Most people doing this job aren’t doing it for the money,” says Granata, who is vice president of the Maine Harbor Masters Association. “They’re doing it to be a steward, to be an ambassador of the harbor.”

Platner, who operates an oyster harvesting business, said he took the post to make sure the person hired to “run the show” had local waterfront experience. He said he was “bummed” that he had to give up the role due to his campaign schedule.

“There is something to be said about working-class folks coming together over the water despite their differences, all with the same goal in mind — to protect and preserve their way of life,” he said.

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South Thomaston was one of Maine’s rare shoreline communities that had resisted hiring a harbormaster. Residents preferred to solve their own problems to keep their mooring prices artificially low. But that changed when a lobster turf war broke out.

The town is now advertising for a per-diem harbormaster to resolve the dispute.

A typical day for Granata might start by answering office emails at 7 a.m. and end with a 5 p.m. radio call about a boat sinking off Prouts Neck. In between, he juggles calls for illegal fishing, a shark sighting and a boat diesel spill, all while juggling walk-ins.

One of the most time-consuming parts of a harbormaster’s job, regardless of whether they are a police officer or a seasonal volunteer, is managing the vessel placements, or moorings, in their local harbor, Granata said.

Maine has more than 30,000 moorings. Small harbors may have a couple dozen, but larger ones can have up to 1,300. The harbormaster ensures each one is in the proper location with enough depth for a boat’s draft and enough anchor to hold it in place.

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Unlike their counterparts in warmer climates, Maine harbormasters face a seasonal scramble. Because of winter ice, most of the state’s moorings must be pulled ashore in the fall and reset each spring to avoid being dragged around by moving ice.

The role is also one of public safety. Harbormasters coordinate with the U.S. Coast Guard and Maine Marine Patrol on search-and-rescue operations, monitor for navigational hazards, and inspect critical marine infrastructure like piers, docks and cranes.

In Portland, harbormaster Paul Plummer and his six seasonal deputies spend a lot of time keeping Portland Harbor safe — from marine debris that could cause accidents, from environmental threats, and from commercial-recreational boating conflicts.

His office escorts big commercial vessels through the busy harbor to protect the people in kayaks and sailboats that fill it up during the summer, many of whom are not familiar with Maine landmarks and water rules, Plummer said.

“We are out in the harbor and visit the islands every day,” Plummer said. “It’s not just to protect boats, but also the fragile working waterfront infrastructure. We have a lot of old piers and wharves that require a lot of care but are critical to our economy.”

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Despite these differences, state law requires all harbormasters to get certification through the Maine Harbor Masters Association within a year of taking the job. The four-day certification must be renewed every three years.

Success in the role requires more than a technical knowledge of shackles and swivels, Granata said. Harbormasters must be able to shift from “swearing like a pirate” with a lobsterman to politely guiding a Vineyard Vines-clad tourist to a local luncheon spot.

“You can’t be down here being a stiff shirt,” Granata says. “This job is crazy, but it’s a privilege. Drinking straight from the hose, every day. You never get a break, not really, but you never get bored, either.”



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