South Heart School District #9 South Hea

South Heart School District #9 South Heart School Board Annual Meeting July 12, 2023 The annual meeting of the South Heart School Board was called to order by Pres. Eberts in Room 402 at 6:00 PM. Kuylen and Meduna absent, all other members present, as well as Supt. Dean, Prin. Schneider, Prin Walker, Business Mgr. Kristine Mehrer. Pledge of allegiance Harper moved, second by Steffan to approve agenda with one deletion. All in favor; motion carried. Supt. Dean recognized Ms. Boedeker for her work on new school letterhead and changes to website to incorporate Eagles logo. He recognized Prin Schneider and Prin Walker for the extra time put in on scheduling and handbook revisions. Steffan moved, second by Harper to approve minutes from June 14, 2023. All in favor; motion carried. Steffan moved, second by Harper to approve July 2023 bills and payroll and 2022-23 Annual School District Financial Report. All in favor; motion carried. Supt Dean reviewed personnel report – Hire: Kendra Schillo, Honor Society Advisor ($462.50). Resignations: Alison Hlebechuk as high school paraprofessional, Emily Gale as elementary paraprofessional. Job openings: 7-12 business teacher, 4th grade teacher, 2 elementary paraprofessionals, 2 high school paraprofessionals, Yearbook Advisor. Supt. Dean reviewed enrollment report: PK = 20, K-12 = 384. Supt Dean reviewed Activities Director report: starting dates for fall sports. Prin. Schneider reported: summer school begins July 31. Prin. Walker reported: attended PowerSchool closeout training and will be attending PowerSchool training August 8, met with handbook committee regarding revision, finalizing schedule for upcoming registration August 10 and 11. Supt. Dean reported: new bus should arrive early August, street project is underway. Harper moved, second by Eberts to approve 2nd reading of amended school board policy HCAE. All in favor; motion carried. Discussed cougar bus – consensus of the Board was that South Heart School wants to keep the bus. This will be discussed at HR Coop meeting in August. Supt. Dean gave an update on possible 3-Division Volleyball proposal. Eberts moved, second by Harper to approve request for dissolution of open enrollment for 1 child of Trista Keith to return back to Dickinson. All in favor; motion carried. Steffan moved, second by Harper to approve returned 2023-24 contracts: David Schneider ($84,000.00). All in favor; motion carried. Reviewed Finance/Negotiations committee meeting minutes from June 23, 2023. Eberts reviewed upcoming events. Adjourn old business meeting at 7:14 PM. CONTINUED ANNUAL MEETING: Steffan nominated Eberts for president. Steffan moved the nominations cease and a unanimous vote be cast for Eberts as President, second by Eberts. All in favor, motion carried. Harper nominated Steffan for vice-president. Harper moved that nominations cease and a unanimous vote be cast for Steffan as Vice President, second by Eberts. All in favor, motion carried. Steffan moved, second by Harper to approve same committee assignments as the previous year with Supt. Dean on all committees. All in favor, motion carried. RESP Representative- Kuylen RACTC/SWCTE Representative – Meduna Finance / Negotiations Committee—Kuylen and Steffan Curriculum / Policy Committee—Harper and Meduna Non-Instructional Operations Committee—Kuylen and Meduna Transportation Committee—Eberts and Steffan Co-Curricular Activities—Eberts and Harper Harper moved, second by Steffan to approve school board meeting dates and times for 2023-24. All in favor; motion carried. Harper moved, second by Eberts to designate school depositories and approve Pledge of Securities for 2023-24 school year: Braver Bank, Gate City Bank, and Choice Bank. All in favor; motion carried. Harper moved, second by Steffan to designate the following for 2023-24: Kristine Mehrer as Business Manager, Kristine Mehrer and Supt. Calvin Dean as individuals responsible for signing hot lunch and activity account checks, Dickinson Press as the official newspaper, Supt. Calvin Dean as coordinator of all state and federal Title I, II, III, IV and SRSA programs, Bobbie Olson as the Homeless and Foster Care Liaison and Behavior Health Resource Coordinator, Supt. Dean as Food Services Officer and School Board president and Food Services Hearing Officer. All in favor; motion carried. School board reviewed hot lunch budget and meal pricing. Steffan moved, second by Eberts to approve lunch fees: daily lunch for grades K-6 = $3.30, additional serving = $1.75; daily lunch for grades 7-12 = $3.50, additional serving = $2.75. Adult daily lunch = $5.00. Daily breakfast for all grades = $2.50, second helping for breakfast = $1.75. Adult daily breakfast = $3.00. All in favor; motion carried. Harper moved, second by Steffan to approve 2023-24 substitute teacher / substitute paraprofessional pay $18.00 per hour plus free meal. All in favor; motion carried. Reviewed Heart River Athletic fees. Discussed season passes now that basketball is not in the coop – to be discussed at August HR Coop meeting. Meeting adjourned at 8:22 PM Mason Eberts, President Kristine Mehrer, Business Manager July 2023 Meeting Expenditures Vendor Name Vendor Description Amount Fund: 01 GENERAL FUND ADVANCED BUSINESS METHODS 2,096.60 AIRGAS USA, LLC 111.43 AMAZON 262.33 APPLE.COM 2.28 ARCO GRIMSELY’S FUEL – UNDERWOOD 63.35 ARCO RED TRAIL MANDAN 59.05 ARCO THE HUB #2 – BEULAH 66.52 ARCO THE HUB – HAZEN 48.81 BADLANDS TRUCK WASH 300.00 BLICK ART MATERIALS 206.85 BOEDEKER, KELSEY 182.20 BRAVERA INSURANCE, INC 22,764.00 BUSINESS ESSENTIALS 3,080.00 CASEY’S – FARGO 40.00 CENEX TRI-ENERGY BISMARCK 40.00 CITY OF SOUTH HEART 4,260.70 CLOSE UP FOUNDATION 10,800.00 COGNIA INC 900.00 CONNECTING POINT COMPUTER CENTER 2,646.12 CONSOLIDATED TELCOM 321.15 CREATIVE ENERGY – SOUTH HEART 86.91 DAYS INN & SUITES, FARGO 999.95 DENNY’S ELECTRIC, LLC 356.12 DISCOVERY EDUCATION INC 3,500.00 EVAN-MOOR EDUCATIONAL PUB. 24.99 FAMILY FARE #31 129.64 FAMILY FARE QUICK STOP DICKINSON 65.29 FBLA NATIONAL CENTER 125.00 FOLLETT SCHOOL SOLUTIONS, INC. 771.98 FORUM COMMUNICATIONS COMPANY 319.55 HEART COUNTRY LLC 163.17 HIGH POINT NETWORKS 393.75 HOBART SALES & SERVICE 3,702.44 IN HOME COMPUTER SERVICE LLC 540.00 INNOVATIVE OFFICE SOLUTIONS, LLC 754.22 IT OUTLET, INC 6,700.00 IXL LEARNING 3,206.00 KINDLE SVCS – AMAZON 9.99 LAKESHORE LEARNING MATERIALS, LLC 640.04 LINDE GAS & EQUIPMENT, INC 39.70 MARTIN’S WELDING & REFRIGERATI 1,786.45 MENARDS DICKINSON 692.45 MGM RURAL SANITATION, LLC 202.00 MONTANA DAKOTA UTILITIES 3,603.52 MYSTERY SCIENCE INC 1,695.00 NASCO EDUCATION 76.48 ND SCHOOL BOARD ASSOCIATION 4,287.47 NDCEL 1,960.00 NETWORK SERVICES CO 34.52 NEWBY’S ACE HARDWARE 232.77 NOODLETOOLS 150.00 PRAIRIE PAVING & MAINTENANCE 49,959.00 PUMP SYSTEMS 43.86 REALLY GOOD STUFF, INC. 676.49 ROCHESTER 100 INC. 359.60 RUDY’S LOCK & KEY 130.00 RUNNING’S SUPPLY, INC. 38.68 SCHOOL HEALTH CORPORATION 101.24 SCHOOL SPECIALTY,LLC 2,268.69 SHELL OIL – DICKINSON 40.00 SHELL OIL – MANDAN 43.08 SHELL OIL STEELE 28.69 SHERWIN-WILLIAMS 153.87 SLEEP INN AND SUITES BISMARCK 264.60 SPARKS, KEISHA 27.30 STEIN’S INC 4,531.78 SUPERPUMPER 159.12 TIME MANAGEMENT SYSTEMS 232.00 TRAVEL WORLD OF CROSBY 10,124.90 U.S.POSTAL SERVICE 59.26 WALMART 58.95 WEST MUSIC 496.58 WEST RIVER STUDENT SERVICES 8,800.00 WILMINGTON TRUST, N.A. 81,356.25 Fund 01 Total: 245,454.73 Fund: 04 DEBT SERVICE FUND BANK OF NORTH DAKOTA 388,764.81 WILMINGTON TRUST, N.A. 181,750.00 Fund 04 Total: 570,514.81 Checking Account 1 Total: 815,969.54 Fund: 05 FOOD SERVICE FUND EXTREME CLEANING, INC 410.00 SOUTH HEART SCHOOL DISTRICT 153,482.65 Fund 05 Total: 153,892.65 Fund: 06 STUDENT ACTIVITY FUND BEULAH PUBLIC SCHOOL DISTRICT 114.70 BISMARCK STATE COLLEGE 750.00 DHS GIRLS’ BASKETBALL 400.00 FOUR SEASONS TROPHIES 73.27 SOUTH HEART SCHOOL ACTIVITY FU 17,973.84 SPARKS, KEISHA 75.98 TRAVELODGE 529.20 TRINITY CATHOLIC SCHOOLS 140.00 VAL’S SANITATION, LLC 440.00 Fund 06 Total: 20,496.99 (Sept. 20, 2023) 259004